Monday, November 14, 2016



                       17-2-17, P&T QUARTERS,ATUL GROVE ROAD,NEW DELHI-110001

No 1-1/WNOTES                                                                         Date 14-11-2016


                        Sub:   Inadequate arrangements in changing the withdrawn notes in the
                                       Post offices
                     As directed by Government, all HOs and SOs are exchanging withdrawn old series currency notes w.e.f 10.11.16. As per orders, we have opened all Post Offices on 13.11.2016 (Sunday)         and worked up to 2000 hours. Around 1700 hours on 13.11.2016, we have been directed to work on 14.11.2016 (Guru Nanak Jayanthi-Holiday) up to 2000 hours in the late hours of 13th and many officials donot know about change of already declared Holiday.

                                    For the work done by officials, no compensation is granted by administration. All banks are kept open up to their normal working hours, whereas our administration is directing us to work up to 2000 hours. Moreover GDS officials (Packers) of single handed offices are directed to work on the above two days.It is the work done by the Postal officials on behalf of Govt of India.The Bank officials are granted an amount two to three times of their one day basic for working on Sundays and holidays, and monetary compensation for working overtime. Circles as usual waiting for the orders of Directorate and just monitoring the situation without bothering to provide man power and infrastructure.

Since the GDS officials were also brought on duty, monetary compensation may kindly be granted to GDS officials in an uniform manner throughout the country.

                                    It is also intimated that SBI authorities are  allowed half of the requirement of  Post Offices. ie. If a HPO is in need of 1 Crore, SBI is giving 50 lakhs only that too in the afternoon only. On receipt of the amount from SBI, we have to remit the same to Sub Offices and the SOs are getting the amount around 1700 hours. Hence it is suggested that the exchange facility may be done by HOs and selected SOs excluding town SOs. Moreover all the Pos are working beyond working hours.

                                    It is also intimated that most of the town SOs are not provided with Fake note detector.  As huge volumes of currencies are deposited in PO SB accounts, we are unable to detect fake notes. Hence it is requested that immediate action may kindly be caused to be issued to all Divisional Head to procure and supply Fake Note Scanners to all offices,, as the cost of a Fake Note Scanner is Rs5200/ within the financial powers of SP/SSP. Sufficient funds may kindly be caused to be allotted to all divisions.
               Further Sub Post masters are bringing the remittance to HO taking heavy risk.In fact about 30 lacs or so are being conveyed far in excess of the line limit. The head of the division are to be instructed to arrange closed vehicle conveyance with armed guards covering four or five offices in a segment.. The head of the division are simply pushing the onus of arranging the escorts to the SPMS. The local police are not responding to the request of SPMS..So the CheifPMG should use their good office with state level officers to depute escorts from reserve police force from HO and cash offices to accompany the vehicles hired for the purpose..
               Likewise fake notes that are collected undetected for want of gadgets and in the urge of attending to the limitless and restive crowds should be made replaced by the official at work. They working almost on the verge of exhaustion and fatigue..
              There is no provision in the software to control numerous exchanges. Based on Adhaar. The same beneficiary is exchanging several times in one Post office and several Post offices. Tomorrow for the inability of the Department the officials should not be blamed for this and suitable arrangement may be made.

      An immediate action is requested

                                                                                                                          Yours Sincerely
                                                                                                                        ( D.Kishan Rao)