Monday, April 8, 2013

Memorandum submitted to Secretary, Department of Posts, by Postal Joint Council of Action (PJCA) on 01.04.2013

The meeting of the Postal Joint Council of Action (PJCA) comprising Secretary General and General Secretaries of the National Federation of Postal Employees (NFPE) and Federation of National Postal Organisations (FNPO) has reviewed the situation prevailing in the Department of Posts, regarding settlement of the following long pending demands of the staff side. The meeting viewed with grave concern the inordinate delay in implementing the assurances given to the staff side both during the discussion on strike charter of demands and also in the JCM Departmental Council meetings, causing large scale resentment among the Postal and RMS employees including Gramin Dak Sevaks and casual, Part time and contingent employees.
As the new Secretary, Department of Posts, has taken over charge only recently, the JCA decided to bring all the important/pending cases once again to the notice of the Secretary, Posts for early settlement, before resorting to agitational programmes. Accordingly we submit the following long pending cases for your immediate intervention and early favorable action.
1.      Issues relating to Gramin Dak Sevaks
The Following specific assurances given by Secretary, Department of Posts, are yet to be implemented.
(a)   Enhancement of Bonus ceiling – In the matter of enhancement of Bonus ceiling to 3500/- of Gramin Dak Sevaks, it was assured that another attempt will be made to get the approval of the Finance Ministry. It was informed that the file has already been submitted to Finance Ministry with the favourable recommendations of the Postal Board and Minster, Communications.
(b)   Revision of Cash handling norms
On the issue of withdrawal of upward change in cash handling norms etc, it was assured that the entire issue will be re-examined. A DDG level committee was also constituted. Minster of States for Communications has also assured the staff side that needful will be done in this case.
(c)    Ensuring no reduction of TRCA under any circumstances
It was assured by Minster of State for Communications that orders for full protection of TRCA will be issued. But, in the orders issued by the Directorate, protection is given for one year only and thereafter if workload is not increased TRCA will be reduced without any protection. As per the earlier orders protection was given up to the maximum of the lower TRCA even if workload is reduced. As per the new order after one year there will be no protection at all. When workload is reduced due to circumstances beyond the Control of the GDS, reducing the TRCA is quite unjustified and inhuman.
(d)   Removal of minimum 50 points conditions for GDS compassionate appointment:
(e)   Redeployment of mailman posts in new areas
(f)     Review of cash conveyance allowance – Monthly ceiling of Rs. 50/- to be removed.
(g)   Introduction of Health Scheme.
(h)   Norms for RPLI
(i)     Providing norms for cash remittance from BO to AO & Vice Versa
In the minutes dated 12.07.2010 it was informed that the issues of the Health Scheme has been taken up with the nodal Ministries still it is pending.
2.      Immediate finalization of Cadre Restructuring:
After the marathon discussion on the problems put forth in the strike charter on 10.01.2012 & 12.01.2012, Secretary, Department of Posts, has assured both orally and also in the minutes, inter alia;
“As recorded in the minutes of the meeting held on 27.12.2011, the proposal is under consideration of a committee under the Chairpersonship of DDG (P). The Staff side expressed their concern about the undue delay in fianalisation of the proposal on which the Secretary Posts, desired finalization of this process by 31st March 2012. It was assured that the timelines would be adhered to”. As regards restructuring of Postal Accounts officials, it was informed that the proposal was cleared by the JS&FA and stands referred to the Secretary (Posts). It was also decided to have a separate Committee under the Chairpersonship of Ms. Sandhya Rani, PMG (BD) Andhra Pradesh Circle to consider Cadre Restructuring of MMS staff. The Committee will submit its report within three months from the date of formation.”
Again in the Minutes of the discussion held with the staff side on 21.052012, it is further assured as follows:
“It was decided to formulate a proposal by 30th June 2012 for further examination in consultation with the nodal Ministries. Regarding cadre restricting of Postal Accounts it was assured that the matter will be pursued further with Postal Accounts wing and Establishment division and the PJCA will be kept appraised of the progress in the regard.”
Again during the JCM, Departmental Council standing Committee meeting held on 18.12.2012 and JCM (DC) Meeting held on 28.12.2012 it was assured as follows:
“It was informed that the report of the committee is under consideration. Proposal will be formulated by the Department. However, one round of talks with JCM members will be held before the proposal is firmed up.”
At one stage, the staff side has made it clear that if the department goes on dragging the cadre restructuring issue indefinitely, the staff side will be forced to non-cooperate with the IT Modernisation project.
It was repeatedly assured that the cadre restructuring will not be linked with the IT Modernisation Project. But still the proposals are not finalized. No meeting of the Cadre Restructuring Committee by the Postal Board was held during the last one year. The undue and unwarranted delay is causing concern and also strong resentment among the employees.
3.      Revision of wages of casual labourers and their absorption
In the minutes of the discussion held with the staff side on 10.01.2012 & 123.01.2012, the Secretary (Posts) has assured as follows:
“The Staff side was appraised that a Committee had been constituted under the Chairpersonship of CPMG Assam Circle to look into the issues pertaining to Casual Labourers and it is likely to submit its report shortly. The Staff side expressed its concern over the delay in the decision. Regarding the union’s request for revised minimum wages w.e.f 01.01.2006, the matter will be examined on priority.”
Again in the minutes of the discussion held on 21.05.2012, it was further assured that____
“A Comprehensive proposal on the matter of Casual labourers will be formulated by 30th June 2012.”
In spite of these repeated assurances the payment of pro-rate wages to the law-paid casual labourers w.e.f 01.01.2006 has not taken place causing inordinate delay in payment of minimum wages to those poor employees.
4.      Issuing orders on the items finalized by the Postmen Committee and also follow up action on certain items to be referred to work study Unit.
(a)   Follow up action on certain in items of the Postmen Committee constituted by the Postal Board, is yet to be completed, i.e; maximum beat length, unscientific resorting to single Postmen beats, Double duty, correction in the definition of the Congested area etc.
(b)   In spite of Clear orders issued by the Directorate for filling up of Postmen & MTS Vacancies for the year 2009, 2010, 2011 & 2012, in certain circles (Eg. Andhra Pradesh) the examination for promotion to Postmen and MTS is not yet completed.
5.      Abnormal delay in notifying HSG-I Rectt. Rules
The finalization of revised HSG-I Recruitment Rules is being delayed on one pretext or the other. This is pending over five years. 100% of HSG I posts are lying vacant and are being managed by officiating arrangements without any financial benefits. Due to the delay in finalizing HSG I Recruitment Rules, Carving out of Postmaster Grade III is also delayed. It is most unfortunate that orders have been issued by the Directorate not to fill up the HSG I vacancies as per the old Recruitment rules. At least this would have been caused to fill up the vacancies.
It has defeated the very purpose of matching savings offered to the extent of 680 PA posts for availing HSG I Promotion and it is highly deplorable. Necessary action may please be taken to finalise the HSG-I Recruitment Rules or at least to fill all the vacant posts forthwith besides carving out of Postmaster Grade III Posts as per the existing HSG I Recruitment Rules.
6.         Abnormal delay in filling up of vacant LSG, HSG II and HSG-I vacancies due to non-holding of DPCs in many circles
In many circles, the regular DPC to LSG has not been convened. Many LSG Posts are being kept vacant resultantly causing a heavy shortage in PA cadre due to their officiating. Further the delay caused non filling up of HSG-II Post due to inadequacies in the eligible candidates in LSG cadre. In many circles, HSG-II DPC has also not been convened and many of the HSG-II Posts could not be filled up on a regular basis due to the officiating of the incumbents in the vacant HSG I Posts.
In nutshell all the higher posts are being managed only with the officiating or adhoc arrangements causing non filling up of basic PA posts and denying and depriving the due promotional chances to the eligible candidates .
It is therefore requested to cause appropriate orders to convene DPC and fill up all the vacant LSG & HSG II posts immediately by prescribing time schedule
7.      Problems of Postmaster Cadre Officials
(i)      Allowing Postmaster Cadre officials to appear for IP and PSS Group B examination.
(ii)     Orders permitting the Postmaster Cadre official to officiate in HSG-I vacancies and earmarked Postmaster Grade III Posts.
(iii)    Allow PO & RMS Accounts cadre official to opt for Postmasters cadre
(iv)    Filling up the Postmaster Grade-III posts by granting promotion to Grade-II officials and also by option from HSG-I officials after filling up all HSG-I posts
(v)     Filing up of all vacant Grade II and Grade III posts promoting the Postmaster cadre official relaxing the minimum service condition.
(vi)    Filling up 100% Senior Postmaster/Chief Postmaster posts which are earmarked for Postmaster cadre by Postmaster Cadre officials alone declaring it as a hierarchical promotion cadre of Postmaster Cadre.
(vii)   Delay in holding LSG, HSG II and HSG – I DPCs and thereby denying the chance for giving option to Postmaster Grade – I, II & III to eligible officials.
(viii) Maintenance of up to date separate gradation list for PM Cadre officials.
In the minutes of the discussion held on 21.05.2012 the Secretary (Posts) has assured as follows:
“The issue was discussed at length and it was decided to review it after sometime keeping in view the merits and demerits of the proposal as well as the response of the officials for Postmasters Cadre.”
The minutes did not reflect the real spirit of discussion as it was assured to consider favourably the above items after long discussion. However, it is high time to review the above cases and settle favourably. The entire Postmaster Cadre officials are totally frustrated and disappointed due to the negative attitude of the administration towards them.
8.      Problems of System Administrators
In the minutes of the Departmental Council JCM Standing Committee dated 02.02.2012 (communicated in letter dated 06.06.2012) for the 15 items pertaining to system Administrators including creation of separate cadre, it is furnished as follows:
“The issue is under the consideration of the cadre Restructuring Committee constituted under the chairmanship of DDG (P) vide Department’s office memo no. 01/04/2010-Sr dated 05.05.2011”
Finalization of the proposal by the Cadre Restructuring Committee is being delayed indefinitely. Recently, during the demonstration of IT Modernisation Project, the Staff side has repeatedly requested the Member (Technology) to create a separate cadre and absorb all the existing SAs as a onetime measure in the new cadre. Unfortunately no commitment was given regarding the creation of new cadre, except the assurance that the services of the existing system Administrators will be utilized in future also. It is high time to end the present uncertainty by creating a separate cadre for System Administrators.
9.      Implementation of speed Post hubs and L1, L2 System
The High Power Committee appointed to discuss the issues under the Chairpersonship of then Secretary, Department of Posts assured the following before implementation of MNOP proposals.
(i) There will be no shifting of staff from L1 office to L2 office vice versa for three years.
(ii) Irregular or wrong identification of L1 office will be changed after discussion with the staff side.
But to our dismay both the promises were not kept. There is a complete violation and deviation of assurances. Further, eventhough directorate has issued instruction to the Chief PMGs regarding change of administrative jurisdiction of speed post hubs, certain Chief PMGs have not yet implemented it and still some of the speed post hubs are continuing under the administrative jurisdiction of postal superintendent.
Further, CRC & Speed post norms have been finalized without any consultation with staff side. The impracticable norms have been imposed upon violating the earlier decision and agreements on the subject.
10.  MACP Related issues
The implementation of the Jodhpur CAT Judgment; i.e. non-counting of promotions acquired from one cadre to other through examination for MACP, Granting of MACP counting the total service rendered in each cadre etc  has not been implemented resulting deprival of dues to the senior most promotees in the Department of Posts. This may kindly be considered.
11.  Problems of APM Accounts/Accountants
The following demands in respect of PO & RMS Accountants have not been considered yet causing resentment and displeasure amidst the qualified hands.
(i)      Proportionate distribution of APM Accounts posts among LSG, HSG II and HSG-I
(ii)     Counting special allowance for pay fixation benefits to PO & RMS Accountants on promotion. Implementation of Karnataka High court order not only for a specific period but also till the withdrawal of the TBOP/BCR schemes in true spirit. The special allowance should be taken for pay fixation up to 31.08.2008 for TBOP/BCR officials.
(iii)    Date of passing Accountants exam may be taken as the criteria for counting seniority for promotion, since no amendment has so far been issued to the statutory rules. Further the earlier passing of examination will have no relevance in future.
12.  Filling up of all vacant posts
Even though Government of India has lifted ban on filling up of posts from 2009 onwards, and the Directorate has given repeated instructions to fill up all direct recruitment as well as promotional quota of vacancies up to 2012, in many circles posts are remaining unfilled. Similarly in Postal Accounts much delay in taking place in filling up of posts due to delay in finalization of the Recruitment process by staff selection commission. Action may be taken to fill up all vacant posts from 2009 onwards on top priority basis as the staff are reeling under the pressure of workload which in turn affects the efficiency of the services rendered by the Department of posts.
In conclusion, we hope that all the above issues will be given top most priority and the Hon’ble Secretary, Department of Posts, shall come forward for a negotiated settlement with the staff side in a time bound manner.
13.  Non settlement of agreed items placed in the Departmental Council (JCM)
Most of the issues agreed in the last Departmental Council meeting held on 28.12.2012 have not been processed further. Many of them remain as it is. There is no serious action taken in mitigating the issues put forth in the departmental council meeting.
Awaiting early action
Yours faithfully,
SD/-                                                                                                                 SD/-
(D. Theagarajan)                                                                                             (M. Krishnan)
Secretary General, FNPO                                                                                Secretary General, NFPE
Mob: 09444841440                                                                                         Mob: 09447068125

No. 13026/3/2012-Estt (Leave)
Government of India
Ministry of Personnel, P.G. & Pensions
(Department of Personnel & Training)
New Delhi, the 28th March, 2013.
Subject:- Consolidated instructions relating to action warranted against Government servants remaining away from duty without – authorisation/grant of leave — Rule position
The undersigned is directed to say that various references are being received from Ministries/Departments seeking advice/post facto regularisation of unauthorised absence. It has been observed that due seriousness is not being accorded by the administrative authorities to the various rule provisions, inter alia under the CCS(Leave) Rules, 1972, for taking immediate and appropriate action against Government servants staying away from duty without prior sanction of leave or overstaying the periods of sanctioned leave. It is reiterated that such absence is unauthorised and warrants prompt and stringent action as per rules. It has been observed that concerned administrative authorities do not follow the prescribed procedure for dealing with such unauthorised absence.
2.       In view of this, attention of all Ministries/Departments is invited to the various provisions of the relevant rules, as indicated in the following paragraphs for strict adherence in situations of unauthorised absence of Government servants. It is also suggested that these provisions may be brought to the notice of all the employees so as to highlight the consequences which may visit if a Government servant is on unauthorised absence. The present OM intends to provide ready reference points in respect of the relevant provisions, hence it is advised that the relevant rules, as are being cited below, are referred to by the competent authorities for appropriate and judicious application. The relevant provisions which may be kept in mind while considering such cases are indicated as follows:
(a) Proviso to FR 17(1)
The said provision stipulates that an officer who is absent from duty without any authority shall not be entitled to any pay and allowances during the period of such absence.
(b) FR 17-A
The said provision inter alia provides that where an individual employee remains absent unauthorisedly or deserts the post, the period of such absence shall be deemed to cause an interruption or break in service of the employee, unless otherwise decided by the competent authority for the purpose of leave travel concession and eligibility for appearing in departmental examinations, for which a minimum period of service is required.
(c) Rule 25 of the CCS (Leave) Rules, 1972
The said provision addresses the situation where an employee overstays beyond the sanctioned leave of the kind due and admissible, and the competent authority has not approved such extension. The consequences that flow from such refusal of extension of leave include that:
     i the Government servant shall not be entitled to any leave salary for such absence;
    ii the period shall be debited against his leave account as though it were half pay leave to the extent such leave is due, the period in excess of such leave due being treated as extraordinary leave
    iii wilful absence from duty after the expiry of leave renders a Government servant liable to disciplinary action.
With respect to (iii) above, it may be stated that all Ministries/ Departments are requested to ensure that in all cases of unauthorised absence by a Government servant, he should be informed of the consequences of such absence and be directed to rejoin duty immediately/ within a specified period, say within three days, failing which he would be liable for disciplinary action under CCS (CCA) Rules, 1965. It may be stressed that a Government servant who remains absent without any authority should be proceeded against immediately and this should not be put off till the absence exceeds the limit prescribed under the various provisions of CCS (Leave) Rules, 1972 and the disciplinary case should be conducted and concluded as quickly as possible.
(d) Rule 32(6) of the CCS (Leave) Rules, 1972
This provision allows the authority competent to grant leave, to commute retrospectively periods of absence without leave into extraordinary leave under Rule 32(6) of CCS (Leave) Rules, 1972. A similar provision also exists under rule 27(2) of the CCS (Pension) Rules, 1972. It may please be ensured that discretion allowed under these provisions is exercised judiciously, keeping in view the circumstances and merits of each individual case. The period of absence so regularised by grant of extra ordinary leave shall normally not count for the purpose of increments and for the said purpose it shall be regulated by provisions of FR 26(b(ii).
3. All Ministries/ Departments should initiate appropriate action against delinquent Government servants as per rules.
4. Hindi version will follow.
(Mukesh Chaturvedi)
Deputy Secretary to the Govt. of Indi

Gezette Notification prescribing Disciplinary Authorities to Postmaster Cadre officials



No: S.1107824/2013/CGHS(hEC) /CGHS(P)
Government of India
Ministry of Health & Family Welfare
Department of Health & Family Welfare
Maulana Azad Road, Nirman Bhawan
New Delhi 110 108 dated the April 5th, 2013
Subject: Removal of Sri Balaji Action Medical Institute, FC-34, A-4, Paschim Vihar, New Delhi-110063 - regarding.
With reference to the above mentioned subject the undersigned is to draw attention to No S 11011/23/2009/CGHS DII / Hospital Cell (part I) dated 7.10.2010 vide which Sri Balaji Action Medical Institute, FC-34, A-4, Paschim Vihar, New Delhi was empanelled under CGHS, Delhi and to state that Sri Balaji Action Medical Institute, FC-34, A-4, Paschim Vihar, New Delhi has conveyed its unwillingness to continue its empanelment under CGHS. The matter has been examined by this Ministry and it has been decided that Sri Balaji Action Medical Institute, FC-34, A-4, Paschim Vihar, New Delhi shall stand removed from the list of empanelled hospitals under CGHS, Delhi with immediate effect.
2.         It is further stated that Sri Balaji Action Medical Institute, FC-34, A-4, Paschim Vihar, New Delhi shall however, complete the treatment of CGHS beneficiaries already admitted in the hospital for treatment at CGHS rates.
3.         Action Cancer Hospital, H-2/FC-34, A-4, Paschim Vihar, New Delhi shall however,continue to be on CGHS panel.
This Office Memorandum comes into effect from the date of issue.
[Ravi Kant]
Under Secretary to Government of India


There is a good news for around 200 million post office saving bank (POSB) account holders. 
The Department of Posts (DOP) has launched a project to provide account holders with ATM facility. Under the project, all post offices throughout the country will be connected through an IT network. Besides, account holders will also be able to avail Internet banking facilities.
“We will connect the network of 1.55 lakh post offices that includes 1.2 lakh in rural areas,” said Kavery Banerjee, member, technology, postal services board. “Our central data centre is ready and vendors are developing customised banking service solutions.”
POSB operates small savings schemes on behalf of the ministry of finance and has over 260 million account holders, out of which about 200 million are saving and recurring deposit account holders. Total outstanding balance under all accounts in the POSB stood at around Rs.3,96,664 crore as on March 2012.
At present, an account holder has to go to a post office during office hours to withdraw money. Moreover, there is no facility of electronic transfer of money to a third-party account.
“Once customers are provided with the ATM facility, they will be able to withdraw money from any ATM, including that provided by banks,” said Banerjee.
Customers will, however, have to wait for more than a year to avail the ATM facility. POSB will start implementing core banking solution in limited number of post offices by the end of this year. Next year, it will be implemented in large number of post offices once the system is perfect.
For rural post offices, the department will provide handheld devices that will enable one to perform all banking operations.
Courtesy: Hindustan Times, 06.04.2013


Racing against time to make the ambitious Direct Benefits Transfer (DBT) visibly effective before the 2014 general elections, the government will bring money transaction through post offices under the DBT ambit. This desperate move is aimed as a remedy to banks opening accounts of DBT beneficiaries at snail’s pace.
Ahead of the Prime Minister’s review meeting with key ministers, the government announced that post offices will also be included from October 1 while three pension schemes — for old age persons, widows and the disabled — would now be covered under DBT from July 1. The list would also include districts where the beneficiaries’ biometrics were collected under the National Population Register (NPR). They include Odisha, West Bengal, UP, Uttarakhand, Bihar and Chhattisgarh.
Several complaints had poured in after the scheme was launched from January 1 about the problems of the banks to open zero-balance accounts of the beneficiaries, especially in rural areas.
The government also targets to expand the DBT to cover 78 more districts in the next phase of the DBT rollout which will begin from July 1.
To plug the loopholes, PM’s focus will be on digitisation of databases and opening of more bank accounts. “There will be a thrust on digitisation of data of beneficiaries in all districts, irrespective of the rollout of DBT as this is a critical activity which need not wait and can be done in parallel,” said a press release.
“The department of financial services will be asked to ensure coverage of all beneficiaries with bank accounts. It will ensure that all Micro-ATMs that are procured will have specifications such that they are inter-operable and are Aadhaar enabled,” the release added.
Courtesy: Hindustan Times, 06.04.2013