Monday, February 4, 2013

D.G. Posts No. 2-01/2012/WL/Sports   Dated 31st January, 2013.

Sub: 21st MEETING OF POSTAL SPORTS BOARD HELD AT HYDERABAD ON 05.06.2012.

I am directed to invite your kind attention to the minutes (Circulated vide No. 2-01/2012-WL/Sports dated 18.06.2012) of the 21st meeting of Postal Sports Board held ay Hyderabad on 05.06.2012 under the Chairmanship of Secretary (P) . In the meeting , total 49 items were taken up for consideration and after discussion: the decisions taken in the meeting in case of 14 items are hereby conveyed as under. The orders will be issued separately for the remaining items requiring decision.

(i)    Item No. 1-    Introduction of Women Team in the All India Postal Chess Tournament.

It was decided to introduce women Chess Team in All India Postal Chess Tournament subject to the stipulation that nomination of players will be made on merit and only those players will be nominated who have the skill of competing at the All India Level. For this purpose it would be desirable to have scrutiny of players by professionals by the concerned Circles.

(ii)        Item No. 5-    Enhancement of the rate of Refreshment allowance for players.

It has been decided that there is no change in the rate of the existing Daily Allowance being paid to the players at the rate of Rs. 150/- per day. However, it has been decided to enhance the rate of Refreshment Allowance to the players from the existing Rs. 60/- per day o Rs. 75/- per day in case of All India Postal Meets so as to bring it on par with the Refreshment Allowance being paid in case of National Tournaments.

(iii)       Item No. 6-    Payment of local conveyance to the players who participate in the All India Tournaments.

In the meeting , the subject regarding the payment of local conveyance o the players who participate in All India Postal Tournaments was taken up for consideration in the past, the players were not being paid any local conveyance . It has been decided to allow for payment of local conveyance to the players from their home to Railway Station and back, who participate in All India Postal Meets.

(iv)      Item No. 7-    Increase in the strength of the football team as per FIFA Rules in the All India Postal Football Tournament to 18 players from the present 15.

The subject regarding increasing the strength of the number of players in the Circle Football Team who participate in the All India Postal Tournaments was taken up for consideration. After discussion, it has been decided to increase the strength of the Football Tram to 11+7 (18) players from existing 11+4 (15) players as per FIFA Rules for participation in All India Football Tournaments.

(v)       Item No. 10-  Increase the strength of the Table –Tennis women’s team and Veteran Men’s team in the All India Postal Table Tennis Tournaments.

In the meeting , the subject regarding increasing the strength of the Table Tennis Women’s Team from existing 3 players to 4 players and veteran Men’s team from 1 player to 2 players in All India Postal Table Tennis Tournament was taken up for consideration. After due deliberations, it was decided to increase the strength of Women’s Table Tennis Team to 4 players from the existing 3 players for participations in the All India Pose Table Tennis Tournaments. However, there is no change, in so far as participation of veteran (Men) in the Tournaments in concerned.

(vi)      Item No. 11-  Participation by Circles in local league matches/tournaments.

The matter regarding issue of suitable guidelines to Circles to participate in local league matches/tournaments was taken up for consideration. It was pointed out during meeting that the Department never issued any instructions which would disallow teams from participating in local league matches/Tournaments. After discussion it has now been decided the Circle team s may be allowed to participate in local league matches/Tournaments under the banner of India Post so as to enable the Circle Teams to enhance their performance, wherever possible and practicable. HOC may decide it on case to case basis.

(vii)     Item No. 13-  Arranging practice matches during the coaching camp before the start of the All India Postal Meets.

The subject regarding arranging practice matches during the coaching camp before the start of the All India Postal Meets was taken up for consideration. After discussion, the competent authority has agreed to the proposition to the extent it is possible and practicable.

(viii)    Item No. 15-  Nomination NIS Coaches duly approved by Sports Authority of India to be sent with Postal Teams participating in National Tournaments and All India Postal meets.

In the meeting, the subject regarding nomination of NIS Coaches duly approved by Sports Authority of India o be sent with Postal Teams participating in National Tournaments and All India Postal meets was taken up for consideration . The proposal was agreed to in principle. Accordingly, it has been decided that officials who are qualified as NIS Coaches will be given preference for nomination as Coaches of the Postal Teams, while participating in National Tournaments. The Circles will also ensue that, as far as possible, such NIS qualified officials be nominated as Coaches of the Circle Teams for All India Postal Meets/Tournaments.

(IX)      Item No. 23-  Provision of medical facilities to players during play/practice.

            The subject regarding provision of medical facilities to players during play/practice was taken up as per Item No 23 for consideration in the meeting. Accordingly it has now been decided in the meeting that the players of the Circle Teams may be provided medical facilities during the practice matches organized during the coaching camp period prior o their participation and during the course of holding of Alkl India Postal Meets.

(x)       Item No. 24-  For increase in kit allowance for All India Postal Meets/Tournaments.

The matter regarding increase in kit allowance for All India Postal Meets/Tournaments was taken up for consideration. The competent authority is pleased to approve enhancement in the kit allowance for the players who participate in National tournaments from Rs. 750/- to Rs. 1500/- per person.

(xi)      Item No. 26-  Nomination of Coaches for Circle Teams for All India Postal Tournaments.

The subject regarding nomination of Coaches for Circle Teams for All India Postal Tournaments was taken up for consideration. After discussion, it has now been decided that preference should be given to those officials who have played in International/National Tournaments for nomination as Coaches for the Circle Teams for the All India Postal Tournaments.
(xii)     Item No. 27(b)-         Institution of Rolling Trophies for the Winners and Runner-up Teas instead of Shields in All India Postal Tournaments.

The matter regarding institution of Rolling Trophies for the Winners and Runner-up Teams instead of Shields in All India Postal Tournaments was taken up for consideration. It has now been decided by the competent authority that Rolling Trophies will be instituted to the Winners and Runner-up Teams in All India Postal Tournaments, w.e.f. 2013-2014.

(xiii)    Item No. 32-  Payment of kit allowance to Artist participating in the All India Postal Cultural Meets/Tournaments.

The matter regarding payment of kit allowance to Artist participating in the All India Postal Cultural Meets/Tournaments was taken up for consideration. In the past the Artist were not being paid any kit allowance for participation in the cultural Meets/Tournaments. The competent authority is pleased to convey its approval for grant of kit allowance of Rs. 500/- to the artists participating in the cultural events. This allowance is being approved to meet the expenditure on costumes etc. which the artists are required o wear during performance.

(xiv)    Item No. 37-  Funds under Sports head may be allotted much ear lie for proper utilization of money in time.

The subject regarding allotment of Funds under Sports head may be allotted much earlier for proper utilization of money in time was taken up for consideration. Any deadly in allotment of funds occurs due late receipt of audited accounts of previous year from the Circles, which is mandatory for release of funds for the subsequent year. In order to avoid hardship to the Circles which send the audited accounts in time, it has been decided to process their cases in the first phase so as to release funds to these Circles by mid-July. The issue of release of funds to Circles which are late in submission of audited accounts will be taken up separately.

These orders will come into force with effect from 01.04.2013. Past cases will not be re-opened.
                                     
 Sd/-
 (MADHURI DABRAL)
 Director (WL & Sports)