Sunday, December 25, 2011

Ministry of Communications & IT

                                                  Department of Posts

                                                         SR Section

                                       Dak Bhawan, Sansad Marg,

                                                    New Delhi -110001.

                             F.No. 8/15/2011-SR                                   Dated the 22nd December, 2011

Sujbect:- Notice of indefinite strike from 17.01.2012 served by Postal Joint Council of Action comprising NFPE, FNPO, AIl Postal Extral Departmental Employees Union and National Union of Gramin Dak Sevaks – Meeting of Members, Postal Services Board with the Postal Joint Council of Action.

This has refreence to note of even No. Dated 16.12.2011 dealing with notice for indefinite strike from 17.01.2012 served by Postal Joint Council of Action along with their 25-point Charter of Demands. Vide the above note, all Division heads were requested to furnish comments/Action Taken Reports in regard to the issues concerning them.

2. As decided with the approval of Secretary(Posts), the issues raised in the Charter of Demands will be discussedc in the meetings to be taken by respective Members, Postal Services Board with the Postal Joint Council of Action on 27.12.2011 in Shri K.R. Murthy Room, Dak Bhawan, New Delhi as per timings indicated below:

(i). Member(P) will take meeting in the Forenoon stating at 10.30 AM.

(ii). Member(O) – 2.30 P.M.

(iii). Member(PLI) -3.30 P.M

(iv). Member(Planning) -4.30 P.M

All the concerned heads of divisions will make it convenient to attend the meeting along with updated comments/ATRs, which may also be sent to SR Section by 23.12.2011.

3. As regareds issue relating to Postal A/Cs Wing/Civil Wing, DDG(PAF)/CE(Civil) will take the meeting in the afternoon of 27.12.2011, timing for which will be fixed keeping in view convenience of both the sides.


(Subhash Chander)

Director (SR & Legal)




Sub: Filling up of short term vacancies in the newly introduced cadre of Postmaster-Reg.

D.G. Posts No. 4-61/2011-SPB.II dated 21 Dec 2011.

I am directed to say that references are being received from Circles seeking clarifications with regard to filling up of the short terms vacancies in Postmaster Grade-I,II & III. It has been reported that representations have been received from Postmaster Grade-I /II officials asking for officiating promotion to Postmaster Grade-II/III although such officials do not fulfill the prescribed eligibility criteria stipulated under the relevant Recruitment Rules.

2. It has been clarified vide Dte's letter of even number dated 7/8-2.2011 that the posts of Postmaster Grade-III should not be filled up under initial constitution clause by appointing HSG-I officials for the reason that sufficient number of regular officials in HSG-I would not have become available. It was further clarified that these posts can be filled up only after reviewing the position in the light of options received from eligible officials and appropriate decision taken by the Directorate in the matter. As per clarification No. 4 of Directorate's letter of even number dated 10.2.2011, the posts identified for Postmaster Cadres will be deemed to have been designated as Postmaster Grade-I, II & III with effect only from the dates those are filled up regularly. Therefore, the Post of Postmaster Grade III will be deemed to be so designated only when these are filled up through initial constitution clause. Infact, in terms of the clarification No.4 dated 10.2.2011, these posts cannot be treated as vacant by the Circle. In the given circumstances when at present there are no posts of Postmaster Grade-III in existence, the question of filling up through officiating arrangement does not arise. Thus, till the posts so identified as Postmaster Grade-III will continue to be manned by officials in General line.

3. Regarding officiating arrangement in the vacancies of more than 45 days in Postmaster Grade-I & II, which have become vacant after they are designated as Postmaster Grade-I & II by filling up through initial constitution as clause as per the provisions of Recruitment Rules, the clarification No. 3 given vide Dte. Letter of even number dated 10.2.2011 was issued stating inter-alia that for filling up of leave vacancies / adhoc vacancies for more that 45 days in Postmaster Grade, the procedure prescribed in Dte's letter No. 137-99/2009-SPB.II dated 23.12.2009 should be followed. It is envisaged in the said letter that only those employees in feeder grade fulfilling the eligibility condition prescribed in the Recruitment Rules should be considered for adhoc promotion.

4. Subsequently, Directorate has issued instructions vide letter No. 137-64/2010-BPG.II dated 28.7.2011 permitting grant of officiating pay and Allowances to Selection Grade Officials who officiated in LSG/HSG-II/HSG-I posts in term of Rule 27 of Postal Manual Vol. IV against the vacancies not exceeding three months. As per this Rule, the list of approved officers is prepared by the DPC and approved by the appointing authority and only when administrative exigencies required it, a person not in the list or not the first in order in the list may be appointed.

5. Similar benefit has also been allowed to Selection Grade officials in terms of Rule 50 of Postal Manual Vol. IV which provides for officiating arrangement against the vacancies of short duration i.e. not more than ne month and more than four months in the cadres in which promotion is made from officials working in different stations, sub-divisions or divisions in a Circle and in the cadres in which promotion is made from officials working in the same office or station.

6. In view of the above, to make officiating arrangements in vacancies nots exceeding three months and vacancies of short duration i.e. not more than one and four months in Postmaster Grade I & II, which become vacant after they are designated as Postmaster Grade-I & II, the Circles may follow the instructions contained in Dte. Letter No. 137-64/2010-SPB-II dated 28..7.2011.


(Alka Tewari)

Assistant Director General (SPN)

                                SENIOR POSTMASTER EXAMINATION 2011

                                   CLARIFICATION ON ELIGIBILITY CRITERIA

Sub: Senior Postmaster Examination, 2011-Clarification on eligibility Criteria Reg.

                  D.G. Posts No.4-58/2011-SPB.II dated 21 December, 2011.

I am directed to say that references have been received from some Circles seeking clarifications as to whether Asstt. Supdt. Posts (ASPO) who are in the grade of Rs.4600/- and those ASPOs granted Rs. 4800/-as Grade pay under MACP scheme are eligible to appear for the ensuing Limited Departmental Competitive Examination for Senior Postmasters (Gazetted) to be held on 31.12.2011 and whether the Inspector of Posts who have been granted Grade Pay of Rs. 4600/- under MACP are eligible to appear for the said Senior Postmasters Examination.

2. According to the Recruitment Rules, 75% of the vacancies in the grade of Senior Postmaster are required to be filled up by the Inspector of Posts (IPOs) with six years of regular service in the grade by promotion through Limited Departmental Competitive Examination and 25% of vacancies by promotion from amongst the officers holding the post of Postmaster Grade.III with two years regular service (including regular service in HSG-I, if any). Therefore, ASPOs holding the post on regular in the grade pay of Rs.4600/- and such ASPOs who are in receipt of Grade Pay of Rs.4800/- under MACP scheme are not eligible to appear in the said examination.

3. Further, as per Modified Assured Career Progress Scheme (MACPS), on grant of financial upgradation under the scheme, there shall be no change in the designation, classification or higher status. The financial upgradation would be on non-functional basis. Thus, those regular IPOs who have been granted financial upgradation under MACP would continue to function against their existing posts. Therefore, higher Grade Pay derived by IPOs because of financial upgradation under the MACP scheme will not be a bar to such IPOs to appear in the Limited Departmental Competitive Examination for the post of Senior Postmaster as they continue to be the regular incumbents of the post of IPO.

4. Circles are requested to take into account the above clarifications while deciding the eligibility of officers holding the post of ASPO and IPO for Senior Postmaster Departmental Examination, 2011.


(Alka Tewari)

Assistant Director General (SPN)