Tuesday, September 28, 2010

ADDITIONAL INFORMATION ON PUBLICATION OF BOOK FOR PAS/SAS EXAM

THE BOOK IS PUBLISHED IN ENGLISH BY FNPO KERALA AND ORDERS CAN BE PLACED ON THE FOLLOWING EMAIL IDS ALSO.
sudheerkvpost@gmail.com
fnpokerala@gmail.com

GENERAL SECRETARY

Sunday, September 26, 2010

GUIDE BOOK FOR PA/SA DIRECR RECRUITMENT EXAMINATION

THE DEPARTMENT IS GOING FOR RECRUITMENT OF PAS AND SAS IN A MASSIVE WAY AND TE EXAMINATION IS GOING TO BE CONDUCTED ON 14T NOVEMBER 2010.TO HELP AND GUIDE TE CANDIDATES OUR NOBLE INSTITUTE 'RAMAMURTY STUDY CIRCLE KERALA' WITH IT'S HEADQUARTERS AT KANNUR PUBLISHING A GUIDE BOOK ON PA/SA/OA EXAMINATION(DIRECT RECTT.)FROM SAMAYAM MASIKA A LEADING MAGAZINE AND PUBLISHER IN MALAYALAM.THE BOOK IS 160 TO 180 PAGES AND IS PRICED AT RS 60/-AND WILL BE REDUCED TO RS 40/- ON BULK ORDER .THE CIRCLE SECRETARIES/DIVSIONAL SECRETARIES CAN HELP THE CANDIDATES BY INFORMING THEM ABOUT THE PUBLICATION AND PLACING THE ORDER.FOR DETAILS AND GETTING COPIES PLEASE CONTACT THE FOLLOWING ADDRESS:
K.V.SUDHEER KUMAR
RAMAMURTHY STUDY CIRCLE KERALA
FNPO OFFICE,KANNUR-670001 KERALA
Moble No 094958955599
            or
JONSON AVOKKARAN,CIRCLE SECRETARY,NAPEGC,
MOBLE nO09446031945

Saturday, September 25, 2010

19th ALL INDIA CONFERENCE AT SILIGURI,WEST BENGAL

THE NEXT ALL INDIA CONFERENCE OF NAPE GROUP C IS FIXED AT SILIGURI WEST BENGAL FROM 6TH TO 8TH JANAUARY 2011.THE RALWAY STATION NAME IS NEW JALPAIGURI.DELEGATES AND VISITORS MAY GO FOR TRAVEL ARRANGEMENTS
GENERAL SECRETARY

Thursday, September 23, 2010

NON PLB ORDERS ISSUED BY FINANCE MINISTRY

PLEASE CLICK NUPEGC DATABSE RIGT SIDE FOR ORDERS

DA ORDERS ISSUED BY FINANCE MINISTRY

FINANCE MINISTRY ISSUED ORDERS ON DA.DOP ORDERS ARE EXPECTED SHORTLY.PLEASE CLICK NUPEGC DATABASE RIGT SIDE AND DOWN LOAD/VIEW BY CLICKING DA ORDERS URL

Wednesday, September 22, 2010

NAPE GROUP C SUBMITS PROPOSALS ON CADRE RESTRUCTURING

THE NAPE GROUPC SUBMITTED  PROPOSALS ON CADRE RESTRUCTURING.THE PROPOSALS ARE POSTED HEREUNDER AND YOUR SUGESTIONS ARE INVITED FOR FURTHER MODIFICATIONS,IF ANY.
GENARL SECRETARY& MEMBER CADRE RESTRUCTURING COMMITTEE
CADRE RESTRUCTURING IN POSTAL & RMS PROPOSALS SUBMITTED BY THE NAPE GROUPC TO THE COMMITTEE ON CADRE RESTUCTURING


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POSTAL ASSISTANT/SORTING ASSTS. deserves up gradation in pay/grade pay/emoluments etc. In the first place the anomalies are furnished below in support of the same.

Postman Service Grade Pay Pay Band

Initial entry 2000 5200-20200 – Pay Band I

10 yrs of service 2400 5200-20200 – Pay Band I

20 yrs of service 2800 5200-20200 – Pay Band I

30 yrs of service 4200 9300-34800 – Pay Band II



Postal Assistant is drawing the following pay

Postman Service Grade Pay Pay Band

Initial entry 2400 5200-20200 – Pay Band I

10 yrs of service 2800 5200-20200 – Pay Band I

20 yrs of service 4200 9300-34800 – Pay Band II

30 yrs of service 4600 9300-34800 – Pay Band II



Prior to implementation of the 6th CPC, BCR Postman pay scale is the starting scale of the Postal Assistant. Hence there is no anomaly in the pay and so the postman could show interest for promotion to Postal Assistant.

6th CPC has clearly mentioned that Grade Pay reflects the cadre in a scale. But after implementation of 6th CPC the scenario is different. Due to overlapping of the grade pays, even though a Postman gets promoted to PA his grade pay will be from 2400 even though in Postman cadre he may be drawing 2800 as Grade pay. This is irregular and this setup discourages a postman for promotion to Postal Assistant. In this connection it can be argued that the DP Quota of 50% in PA Cadre will never be filled up as PA cadre is not at all compensative or attractive, consequent of which the work in Post Offices suffers due to 50% shortage of staff.

Another example is the Grade Pay of LSG supervisor i.e APM(Mails)/APM(SB)/APM(Accounts) is 2800 where as Cash Overseer, Mail Overseer or Senior most Postman will be drawing grade pay of Rs.4200/- here a glaring indication of supervisor drawing less pay than his subordinate postman..



An HSG-II Postmaster will be drawing Rs.4200/- as Grade Pay and the Cash overseer or Mail overseer also drawing the same Rs.4200/- as Grade pay

The contentions of the Postman that the pay of Sorting Postman/Head Postman/Mail Overseer/Cash Overseer should be equal to Sorting Assistant/Postal Assistant is very much welcomed and accepted as it is in accordance with the recruitment rules of Postal Assistant. In this connection the postman is well compensated by the Pay Commission as discussed above with the Grade Pay of Rs. 4200/- to Sorting Postman/Head Postman/Mail Overseer/Cash Overseer whereas for Postal Assistant/Sorting Assistant the Grade Pay is only Rs.2400/- A GLARING ANOMOLY WHICH HAS TO BE ADDRESSED. Now it is understood that the Postman Cadre is aiming for IPOs Grade Pay of Rs.4600/- ending with SSPOs Grade Pay.

The Historical/Traditional duties of a Postal Assistant and radical changes is furnished below

The growth chart of a Postal Assistant reveals how a brilliant student who had secured good percentage in 10+2 i.e. more than 80% and whose fate is sealed up by the entering into the department. Where as an employee of different departments enjoys more number of avenues for growth and better remuneration and pay scales attached to them.

Employee of this department is not even offered a post card free whereas in Railways and other departments their departmental service is provided free of cost. The XLRI Jamshedpur report has clearly clarifies that there is no separate costing of compensation for the postal employees. The employees are in receipt of functional specific allowances and they are very similar to the general category of government employees with respect to pay.

This XLRI report has clearly mentioned that the employees were not satisfied with the pay and benefits. The report also clearly mentions the dissent for promotional avenues in the department. This report should have made the 6th CPC members to have a good in-depth study for settling the discontent among the employees.

Employees of this department are known for their hard work. No employee of any other Department in the country handles so many duties as a Postal Assistant does.

1. A Postal Assistant is directly related in providing the services of booking/sorting of registered letters, registered parcels, VPP articles, Money orders, instant Money Orders, Speed Post articles, Speed Post Parcels, Express Parcel Post, Telephone Bills, Logistic Pots, Rural Postal Life Insurance, Postal Life Insurance, pension payments of Railways, Coal Mines, Postal Service, Postal Family, EFP and Western Union Money Transfer Payments.

2. Of recent Postal Assistant also handles the newly introduced schemes namely National Rural Employment Guarantee Scheme, and acceptance of applications of Right to Information act.

3. He also attends to the services of Small Savings Scheme (manning the largest Banking System in the world), like Savings Bank Scheme, Recurring Deposit Scheme, Monthly Income Scheme, PPF, Time Deposits, NSS, Senior Citizens Savings Scheme, National Savings Certificates, Kisan Vikas Patras.

4. He also attends to the duties of a Sub Postmaster and he is whole custodian of the Sub Post Offices and its Branch Offices. Like in Railways or in other Departments there is no separate recruitment of staff for managing of accounts relating to drawl of salaries, expenditure, revenues generated etc. The same Postal Assistant also works as Accounts PA in the Accounts Section.

5. He also works as Public Relations Inspector (Postal) and Assistant Treasurer (Cashier) and Treasurer (Chief Cashier) handling the same volume of cash.

6. The same Postal Assistant also works as Office Assistant in Divisional Offices, Regional Office, where as in Railways and in other departments separate cadre people are recruited with different pay scales for working in Administrative offices.

7. He works as System Administrators/System Mangers whose duties comprises of implementation of the software packages(Western Union Money Transfer, iMO, Sanchay Post, developed, in various offices, maintenance of the network, computer hardware, UPS, printers.

8. He works as Business Development Executives whose duties comprises of procuring business and marketing of departmental products to the wider market.

9. He works as programmer computerizing the departmental work. Software developed are, V2SBCO, Meghdoot, E-Corr, SpeedNet etc.

10. The Postal Assistants are now asked to sell various Devasthanam’s tickets, procure business for various mutual fund companies like, UTI, Reliance energy fund, PNB Mutual fund, SBI Mutual fund at the cost of Small Savings business.



The nature of works performed by a Postal Assistant have undergone a sea change after the advent of 5th CPC. Many of the above duties performed clearly reveals even to a layman that they require calibre above the 10+2 basic educational qualifications of a Postal Assistant. It is a fact that the Department is using the services of the officials who were having Bachelor’s degrees, Masters Degrees in Computers, Business Administration without properly compensating for their efforts. This is evident in the 6th CPC report in Para 7.6.21 wherein it has acknowledged that the Postal Assistants are performing multifarious functions. The 6th CPC in its report in para 7.6.21 has clearly stated that it is now way concerned with individual cadre review and thereby creating further scope for the Department to exploit this cream of people without proper compensation which is an infringement of Article 23 – Right against Exploitation of the Indian Constitution. 6th CPC has not even discussed about the works and duties being done by a Postal Assistant and the justification of the present pay being given to the Postal Assistants.



Comparison with other departments:- Department of Railways the pay commission has upgraded many pay scales drastically.

The hierarchy in the cadre of Commercial Clerks is as follows:

Commercial Clerks Rs.3200-4900

Senior Commercial Clerks Rs.4000-6000

Head Commercial Clerks Rs.5000-8000

Chief Commercial Clerks Rs.5500-9000

Commercial Superintendent Rs.6500-10500



The Commission, has recommended, that the category of Senior Commercial Clerks may be upgraded and placed in the scale of Rs.4500-7000 corresponding to the revised pay band PB-1 of Rs.4860-20200 along with grade pay of Rs.2800.

Similarly in respect of Transit Clerks where, the initial recruitment is in the pay scale of Rs.3200-4900 and the first promotion is in the grade of Rs.4000-6000 as Senior Transit Clerk. The next promotion is that of Head Transit Clerk in the scale of Rs.4500-7000. All these posts were merged and the Commission recommended merger and made the transit Clerks automatically be eligible for first promotion in the scale of Rs.4500-7000 corresponding to the revised pay band PB-1 of Rs.4860-20200 along with grade pay of Rs.2800.

Negligence on part of the commission to Postal Assistant cadre It is for the first time that a Central Pay Commission has been asked to look into the measures that would improve the delivery mechanisms which have a direct bearing on the services provided by various Government agencies to the common citizens

The Postal Assistant is the person who also provides the services to the public. But the 6th pay commission has failed to make justification to these personnel nor suggested any bifurcations required in this cadre for better delivery of the services. These pitfalls in the report which have worst repercussions on decade to come are explained along with necessary suggestions to overcome are suggested below

1. The pay scales with which the Postal Assistant is concerned are as follows









Sl.No Financial upgradation for Postal Assistant 5th Pay Commission Scale Sl.No 5th pay promotional cadres 5th Pay Commission Scale

1 Postal Assistant feeder cadre to all the below 4000-100-6000 4 LSG CADRE after 10/8 yrs service as Postal Assistant 4500-125-7000

2 TBOP after 16 years of service as Postal Assistant 4500-125-7000 5 HSG-II CADRE after 3 years of service in LSG cadre 5000-150-8000

3 BCR after 26 years of service as Postal Assistant 5000-150-8000 6 HSG-I CADRE after 3 years of service in HSG-II cadre 6500-175-10500



The grade pays given by 6th CPC to the above mentioned pay scales are as follows

Sl.No Financial upgradation for Postal Assistant 5th Pay Commission Scale Grade pay % on the maximum of the scale

1 Postal Assistant 4000-100-6000 2400 40%

2 TBOP 4500-125-7000 2800 40%

3 BCR 5000-150-8000 4200 52.5%

4 LSG CADRE 4500-125-7000 2800 40%

5 HSG-II CADRE 5000-150-8000 4200 52.5%

6 HSG-I CADRE 6500-175-10500 4200 40%



The above irrational methodology adapted by the 6th CPC for scales at Sl.No.3and 5 has caused much drift in the pay scales. Hence suggestion to remove contention is given in Para 6 below

2. The 6th CPC has merged the pay scale of Group- D, Postman, T/s Postal Assistants and TBOP Postal Assistants into a single pay band. This irrational move of the 6th pay commission will have a very derogatory effect on the immediate supervisors over this cadre like the Postal Assistants and TBOP Postal Assistants both morally and financially. Hence the Postal Assistants should be moved to the pay band PB-2 of the revised scales of the 6th Pay commission corresponding to the pre-revised scale of Rs.5000-150-8000.

3. The 6th CPC has approved the up gradation of scales of the Inspector of Posts Offices(IPO)from Rs.5500-9000 to Rs.7450-11500 of pre-revised scale. This cadre (IPO) does not have any direct bearing on the services being provided to the public. This cadre (IPO) only inspects the work carried out by a Postal Assistant but cannot create any new work. The nature of duties being carried out by the Inspector of Department of Post does not run on parallel lines of that of Inspector of CBDT. If the 6th CPC has considered that the IPO cadre is eligible for prerevised scale in Rs.7450-11500 then the Postal Assistant is eligible for Rs.5000-150-8000 of the pre-revised scale of 5th CPC.

5. The 6th CPC has considered the issues of the Commercial clerks and Transit clerks basing on the basis of the work load and environment but not to the element of graduate entry. The work load and working conditions of the Postal Assistants/Sorting Assistants are much worse to that of Commercial clerks and Transit clerks. The Postal Assistants are also eligible for the upgradation correspondingly to the scale of Rs.5000-150-8000 of the pre-revised scale of 5th CPC.

6. The 6th CPC has not mentioned nor suggested any measures for TBOP and BCR financial up gradations. It has simply stated that this Commission has no intention of rectifying these anomalies right from the time of their inception and is of the view that interest of justice will be served if these anomalies are rectified for the present and the future. For many demands of other departments it has suggested for merging or upgradation of scales and accordingly it has merged/upgraded various scales and settled the anomalies. When coming to the Department of Posts except for the Inspectorial cadre, Group-D and Postman cadre it has not mentioned of any mergers/up gradations for the Postal Assistants cadre promotions/financial up gradations namely TBOP and BCR so that the present anomalies gets rectified. Hence it is suggested that the following measures may be taken for remedying the anomalies It is observed that in the VI PAY recommendations the perks of the entire work force was adjusted in two PAY BANDS i.e., PB-1 & PB-2 whereas for UPSC candidates they were awarded with two PAY BANDS besides four additional scales that itself is fundamental anomaly. Moreover, there was a statutory condition that any upward revision of the PAY BAND/GRADEPAY in PB-1/PB-2 should not exceed the NEW SCALE GR A Entry i.e., 8000-275-13500 PB-3 15600-39100 and should be invariably be below this and corrections can be made up to this scale. This itself is a glaring anomaly.

Thus the Postal Assistant does deserve the Pay Band of PB-2 – 9300 – 34800 with Grade Pay of 4200/- as it is a BREAD WINNER CADRE and also for its sustenance and for promotions with hierarchical grade pays as under.

POSTAL ASST.8 S-7 4000-100-6000 PB-2 9300-34800 Grade Pay 4200/-



9 S-8 4500-125-7000 to be

7450-225-11500 PB-2 9300-34800 4600/-LSG

10. S-9 5000-150-8000 to be

7500-250-12000 PB-2 9300-34800 4800/- HSG-II

11. S-11 6500-200-9600 to be

8000-275-13500 PB-2 9300-34800 5400/- HSG-I

It is also observed that the regular promotional avenues are far less when compared to other Department, the Railways maintain 40% to the basic cadre which is very evident in cadre restructuring done recently and similar in hierarchical cadres, same in the case of Defence Civil where the first promotion (LSG) is awarded between 16 to 20 yrs of service in the cadre and second promotion is between 25 and 30 where as in this Department the first promotion itself is awarded after 30 yrs and second promotion after 35 yrs with no financial benefits.

In the above context the following number of posts should be upgraded as promotional posts correlating to the previous proposals scales and allowances.

POSTAL ASSISTANTS TOTAL 86260

LSG 6900 to 32000

HSG – II 2100 to 12800 40% of LSG

HSG - I 1622 to 6400 50% of HSGII

Further it was clearly enunciated in the PAY COMMISSION RECOMMENDATIONS that whenever there is a promotion one additional increment including Grade Pay besides next higher Grade Pay should be awarded. More over Norm Based Posts are all supervisor Posts carrying much higher responsibilities besides displacement from the Station. Therefore, the above suggestions put forth are JUST and not AVARACIOUS. Besides, special allowances as suggested in Restructuring of Cadres may also be included for Norm Based Promotions.

.

Classification Pre-Revised Revised Grade Pay Special Pay Cadre Restructuring

‘C’ Class SOs 4500-125-7000 9300-34800 4600 800 LSG

‘B’&’A’with

5 or less than 5000-150-7000 9300-34800 4800 1600 HSG-II

5 PAS

Office with more

5 PAs but less

Than 10 Pas 7450-225-111500 9300-34800 5400 2400 HSG-I

Offices with more

Than 10 PAs &

Postmasters 7500-250-12000 9300-34800 5400 3000 HSG (G)

It is understood that the Department itself has mooted/proposed to create a separate POSTMASTERS CADRE, therefore in this context it is suggested that for POSTMASTERS HSG (G) as mentioned above, should be placed in a separate Pay Band that is PB-3 of 15600-39100 with Grade Pay of Rs.6100/- besides SPECIAL PAY as mentioned so as to be compensative and attractive.

The pre-revised scale mentioned is to have a clarity as a base, the basic argument is that in any CADRE RESTRUCTURING there should be some kind of monetary benefit as the officials shoulder higher responsibilities like BD activities Executive works etc., besides manning the largest BANKING SYSTEM in the world i.e., P.O.SB and of course attending to normal postal operational duties therefore a postal assistant does a multi-farious functions which is complicated and needs highly intelligent and skilled personal. Further, like in Railways (Running Staff) and Banking Sectors SPECIAL PAY is given and treated as PAY for all purposes including Pension and in recent 6th Pay Commission such special pay stated to be Travel Pay/Travel Allowance for Railways is treated as Pay while fixing the Pay in the revised pay band







The suggestion was extended, since no official who was promoted to Norm Based Posts are benefited

On implementation of MACPs to Postmen Cadre the Grade Pay further extended as shown below

Entry-2000/-, Ist – 2400-, IInd – 2800/-, IIIrd – 4200/- therefore the IIIrd promotee Postman is getting much higher Grade Pay than PA-2400/- and the Norm Based LSG Supervisor -2800/-

This has shattered the entire lengths and breadths of PA cadre and its supervisors, as the supervisor draws less pay than Postman is ignominious to the cadre itself and the very contentions of PA Recruitment rules are simply flouted.



As illustrated above, the MACPs should carry the same benefits as shown below:

Postal Assistant Grade Pay 4200/-

Ist MACP 4600/-

IInd MACP 4800/-

IIIrd MACP 5400/-

The Grade Pay that is 4600/- is obsolete and can be abandoned as the difference between the Grade Pays that 4600/- and 4800/- is just 200/- and awarding such is simply a mockery further the average difference from 4200/- onwards is 600/-

Regarding, P.R.I.(P)s they should be invariably kept at H.S.G.-II with all the benefits mentioned above and similarly, all norm based posts in S.O.s and H.O.s to carry similar benefits.



Regarding ACCOUNTANTS, they can be placed in LSG Cadre with the same special pay benefit and similarly APM ACCOUNTS can be placed in HSG-II Cadre with the Special Pay mentioned.

TREASURERS dealing with cash and stamps of value less than 5 lakhs should be kept in one cadre

TREASURERS dealing with more than 5 lakhs but less that 10 lakhs in an another cadre

TREASURERS dealing with more than 10 lakhs to be treated as CHIEF TREASURER as in BANKS with supportive GRADE PAY &SPECIAL PAY.

THE SYSTEM ADMINISTRATORS should be placed in higher cadre, as per the above hierarchy

The structure may be as follows

Postal Assistants who are recruited with Inter as Basic qualification are made to perform the following tasks

Software Programmers

System Admins whose work involve maintenance of Networks (LAN/WAN) and continuity, updation of softwares, and other back end operations like maintenance of databases and backups, maintenance of hardware

The tasks performed by the above two cadre of officials can be categorized into the following category of officials in terms of categories presently seen outside the department

Software Engineers/Programmers

Networking Engineers

Systems Administrator

Hardware Engineer

Database Manager

Back-end operators

Troubleshooter

Trainer



The present working setup is Systems Administrator at Head Post Office levels and Systems Manager at Regional levels. But this nomenclature is giving a very bizarre look to the general public.

Hence the following new nomenclature is proposed along with levels and units to be under their control

Software Development Centres

a) Junior Software Engineer: This should be the entry grade for every software developer/programmer. Proposed scale in the pre-revised is Rs. 7500-250-12000.

b) Asst.Software Engineer: This should be the next higher grade after some years of service like 5-7years

c) Software Engineer:

d) Senior Software Engineer:

At Field levels:

a) Officer(IT): His duties should be comprised of Networking Engineers, Systems Administrator, Database Manager, Back-end operators, Troubleshooter, Trainer. The duties Hardware Maintenace should not be included in his duties. He should be made incharge of the HO and its underlying SOs. The proposed scale in the pre-revised scale is Proposed scale is Rs. 7500-250-12000

b) Regional Manager: He is supposed to be at Regional level as justification at DO level cannot be brought out. He is supposed to guide the Officer (IT) of various HOs

c) Senior Manager: He is supposed to be at each Circle level and to guide the Regional managers in implementation of projects

d) Zonal Mangers: This comprises of whole country as zones at southern, northern, western, North Eastern, Central respective

e) Managing Director: At apex le Regarding matching savings

The Savings Bank revenue realisation should not be on slab basis i.e., Rs140/- per account but on percentage basis of 3% on net assets which itself contributes some additional 6000/- crores as in the case of Banking/Insurance Sector. In variably shutting down of all Regional Offices.

Cutting the commission paid to SAS/MPKBY agents by 50% and divert those funds to Departmental Revenue realisation which amounts to nearly 3000/- crores .

THIS UNION FIRMLY REITERATES THAT BOTH POMOTIONAL AVENUES THAT IS MACP SCHEME AND CADRE RESTRUCTURING POMOTIONS SHALL RUN CONCURRENTLY.

If an official gets both the promotions that is NORM BASED and MACP simultaneously/concurrently or separately, having the same PAY BAND and GRADE PAY, to one promotion he should awarded FIXATION OF PAY and GRADE PAY and to the other atleast one additional Increment.



(D.KISHAN RAO)

DEPARTMENT HOLDING SEMINAR FOR PRESENTATION OF TECHNOLOGICAL DEVELOPMENTS

THE DEPARTMENT HOLDING A MEETING FOR PRESENTATION TO THE GENERAL SECRETARIES AND CIRCLE SECRETARIES OF GROUP C UNIONS OF FNPO AND NFPE ON 23-10-2010 AT GHAZIABAD DELHI POSTAL STAFF COLLEGE.THE ORDERS ARE POSTED HEREUNDER.PLEASE CLICK ON RIGHT SIDE "NUPEGC-DATABSE "AND DOWNLOAD ORDERS CLICKING DATABSE  TECNOLOGY SEMINAR AND MAKE ARRANGEMENTS FOR RESERVATIONS ETC.
GENERAL SECRETARY

DEPARTMENT ISSUED ORDERS ON RECOGNITION OF UNIONS FOR THE NEXT FIVE YEARS

THE RECOGNITION PROCESS OF TE UNIONS COMPLETED.DEPARTMENT ISSUED ORDERS RECOGNISING UNIONS.NAPE,GROUP C SECURED RECOGNITION.ORDERS ARE POSTED HEREUNDER.PLEASE CLICK RIGT SIDE URL NUPEGC DATABASE RECOGNITION OF UNIONS
GS NAPEC

Friday, September 17, 2010

OFFICIAL MINUTES OF DEPARTMENTAL COUNCIL

THE OFFICIAL MINUTES ARE POSTED HEREUNDER

Minutes of the meeting of Departmental Council (JCM) held under the Chairpersonship of Secretary (P) & Chairperson, Departmental Council (JCM) on 27th August 2010.


Departmental Council (JCM) in the Department of Posts had its meeting under the Chairpersonship of Secretary (P) and Chairperson, Departmental Council (JCM) on 27.08.2010 in Committee Room of Dak Bhavan.  The following were present.


Official Side

Staff Side
1
Ms. Radhika Doraiswamy,
Secretary(P)&Chairperson, Departmental Council (JCM)
1
Shri K.V. Sridharan, Leader
2
Shri S. Samant, Member (Tech)
2
Shri D. Kishan Rao
3
Shri P.K. Gopinath, Member (P)
3
Shri Giriraj Singh
4
Ms. Kalpana Tiwari, CGM MB&O
4
Shri M. Krishnan
5
Shri S.K. Sinha, CGM PLI
5
Shri D. Theagarajan
6
Ms. Annie Moraes, JS&FA
6
Shri K. Ragavendran
7
Shri A.K. Sharma,  DDG (Estt)
7
 Shri Ishwar Singh Dabas
8
Shri Salim Haque, DDG (P)
8
Shri P. Suresh.
9
Shri P.K. Sinha, DDG (PAF)
9
Shri S.P. Mukerjee.
10
Ms. Aruna Jain, DDG (Trg)
10
Shri P. Rajanayagam
11
Shri A.S. Prasad, DDG (FS)
11
Shri S. Karunanidhi
12
Ms. Meera Handa, DDG (PO&I, MM& Estates)
12
Shri Surinder Pal
13
Shri V.K. Tiwary, DDG (R&P)
13
Shri T.N. Rahate.
14
Shri Subhash Chander (Director (SR & Legal)
14
Shri A.H.G. Siddiqui.

2.         The meeting started with introductory remarks of the Chairperson, Departmental Council in which she explained in brief the ambitious projects undertaken by the Department, especially regarding mail and technology, aimed at projecting an altogether new face of the India Post.   This was followed by introductory remarks from the Staff Side which began with expressing sincere gratitude to the Chairperson for having convened the Departmental Council (JCM) meeting.  The Staff Side made a special mention of closure of Post Offices/RMS Offices as also depriving of large number of officials of the benefits of MACP due to lackadaisical approach of officers in writing ACRs/APAR’s.  The Staff Side requested for issue of an order of clarification in the matter of MACP urgently.  It was also requested to convene meetings under JCM Scheme both at Departmental and Regional level at regular intervals. Thereafter item wise discussion on the agenda items took place as summarized below:

Item No.1.  Cadre Restructuring for all Non-Gazetted Group B & C cadres
The change of postal operations from merely the traditional mail handling and delivery to a modern commercial oriented with multifarious operations including a lot of diversified non-traditional operations in both Postal and RMS justifies a cadre restructuring and cadre training to be placed in better scales of pay. More over no such cadre restructuring exercise was undertaken for a very long time even though such exercises were periodically undertaken and implemented for Group A and Gazetted Group B. Other Departments have taken action for restructuring their cadres after the 6th CPC. This issue was discussed in the meeting held by Secretary [P] on 13/01/2009 and was decided that the department would go into the whole issue on submission of full restructuring proposals from the Staff Side. The same were submitted by the Staff Side also but no further progress was made. The Staff Side urges for immediate finalisation of cadre review. 
Item No.2.  Creation of System Administrators Cadre
The computerization of several postal operations has been carried out with the help of System Administrators without creation of such a cadre in the Department of Posts. The whole infrastructure of computerized network in the department has been laid in place by these System Administrators thus saving crores of rupees of expenditure. The role of Mysore PTC technology wing System Administrators in developing our own softwares for different operations of the department is also a marvel. The work of System Administrators is equal to Computer Engineers who attend to system faults; software installation; imparting training to staff supervisory and operative; attending to trouble shooting of all nature; installation of computers in offices; ensuring back up of all data; attending to networking in offices and several other operations for the smooth functioning of the system etc. The Staff Side urges for creation of a separate cadre ‘System Administrators’ with the nomenclature of “Computer System Assistant” in Pay Band 2 with Grade Pay of 4200/- and allow a walk over for the existing System Administrators into the new cadre as one-time measure. It can be referred that the All India Council for Technical Education which is a statutory body of Government of India has notified seeking volunteers on deputation basis to work as Computer System Assistants with the above Pay Band and Grade Pay.  
3. Computation of proper norms for work allotment to existing System Administrators and grant of certain essential amenities.
The System Administrators are at present working without any standard work norms and work hours. There are no fixed responsibilities assigned to them. They have not been provided with several essential amenities and allowances commensurate to their work. Taking these into consideration the Staff Side proposes for introduction of the under mentioned facilities to System Administrators:
  1. Special Allowance: - Notwithstanding with our demand of formation of separate cadre of Systems Administrators in the Department of Posts with separate pay scale till the augmentation, the existing incumbents may be granted special allowance to the extent of 10% Pay plus Grade pay as it is granted to care takers.
  2. Issue of uniform duties & responsibilities: - There is no uniformity in the duties and responsibilities. This varies from circle to circle even regions with in the circle. A uniform viable duties & responsibilities may be circulated from the Directorate. Identify adequate number of systems Administrator’s post in each division/circles.
  3. Providing Laptops: - The Systems Administrators find it difficult to download and test the given patches and software with the non availability of systems. One laptop may be provided for smooth facilitation of the process and for mobility purposes in attending computer related works in other stations.
  4. Incentive for installation/upgradation: - Many software could be installed only after the closing hours and will end in the midnight. Incentive for installation/upgradation may be fixed and paid.
  5. Training Allowance/honorarium: - For imparting training at WCTCS and for MSE, the Systems Administrators may be granted Training Allowance/honorarium.
  6. Accidental insurance: - For travelling extensively through two wheelers to attend the technical problems, an accidental insurance coverage may be provided.
  7. Grant of Special disability leave: - The S. A. of Delhi West Division met with a road accident after installing software in the night. No special disability leave was granted to the official. Provision of special disability leave on such happening should be ensured.
  8. Grant of Excess Duty Allowance: - For keeping beyond 8 hours on any day for any work, they should be granted with ‘Excess Duty Allowance’ or OTA.
  9. Provide cash imprest: - To meet out the immediate requirements while attending problems in computers, a separate cash imprest may be provided.
  10. Grant of TA & Road Mileage Allowance: - Within urban cities, the road mileage allowance and out stations, TA may be granted for the journey performed for attending computers.
  11. Mobile Phone & Recharge coupons: - Mobile phones may be supplied to the system administrators & a minimum of Rs.500/- may be allowed per month for recharging the coupon for the Mobile connection.
  12. Providing kit box: - They should be provided with kit bag containing net driver set, CD bag, pen drive, handy vacuum cleaner etc.
  13. Providing a seat in office: - They should be provided a seat at server. Now in many places, they have not been provided with separate seating facility.
  14. Keeping Panel: - A panel should be maintained at Divisional level and the SAs should not be reverted back as Postal Assistant without any sound reasons.
  15. Possession of SQL Password: - The possession of SQL Password may be conferred with the Head of the office after imparting training to overcome the problem of immediate solution of technical problems as this is now vested with the divisional heads.
Item No. 4. Grant of Officiating Pay with all consequential benefits for staff officiated in HSG-I vacancies:
On introduction of TBOP and BCR promotions to Postal Staff as per the decisions of the Postal Departmental Council JCM, TBOP officials were treated as LSG and BCR Officials were treated as HSG-II for all purposes. All the posts of LSG and HSG-II were manned by these officials and the holding of DPCs for filling up the posts of LSG/HSG-II was virtually abandoned. The senior BCR and TBOP officials were posted for officiating against HSG-I and HSG-2 vacancies. However the drawal of HSG-I and HSG-2 officiating pay and allowances to the Officials officiating against such vacancies was withdrawn all of a sudden without taking into account of the whole background. The intervention from the Staff Side was also negated. This situation had led to litigation that ended in favour of officials who officiated against HSG-I / HSG-II vacancies. In this background the Department instead of granting HSG-I / HSG-IIofficiating pay and allowances to all such officials has reportedly taken a stand to grant it only for those officials who have gone to Court. This is ethically an incorrect stand and the Staff Side urges upon for reconsideration of the stand to facilitate drawal of HSG-I and HSG-II officiating pay and allowances with all consequential retirement benefits to all the officials from whom the higher responsibilities of HSG-I or HSG-II were extracted through officiating arrangements.  
Item No. 5.  Filling up of Residual Vacancies.
Despite clear orders to fill up the residual vacancies vide Department letter no. 60-5/2007-SPB-I dt. 15.05.07, this has not been implemented in many circles like Gujarat, Jharkhand, Rajasthan, Orissa, Madhya Pradesh, Punjab, Haryana, West Bengal etc. 858 Posts are still kept unfilled up in Tamilnadu Circle. In Maharashtra Circle also, this has not been filled up due to some threat of a political party. In short, all the circles are seeking Clarifications or approval from the Directorate resulting in unwarranted delay in filling up such vacant posts. An RTI filed in this regard has revealed that many circles have failed to fill up these residual vacancies. Action is required to initiate the process of recruitment against all the residual vacancies within a time frame.  
All the above five  items were part of the discussions held in a meeting taken by Secretary with the Staff Side on 12.07.2010 in the wake of the strike notice served by them.  Necessary follow up action in regard to these items is being taken up by concerned Divisions of the Department.  Therefore, it was agreed not to discuss these items again.  However, it was agreed to refer item No.3 for consideration of the Committee constituted to consider restructuring of Group ‘C’ & ‘D’ Cadres in the Department of Posts.


Item No.6.              Imparting training to non-matriculate Group D employees promoted to Postman / Mail Guard or PA/SA Cadres after 1.1.2006 – reg
   
The Non-Matriculate Group D employees promoted to Postmen / Mail Guard Cadre or PA/SA Cadre on or after 1.1.2006 but before the implementation of 6th CPC pay scales are being denied 1800/- GP from 1.1.2006 for the duration of their Group D employment on the grounds that they were not being imparted with the required training. No action is also being taken in such cases to impart the same training as like other non-matriculate Group D staff. The Staff Side urges for causing instructions to arrange for imparting the same training to such promoted non-matriculate officials also and grant 1800/- GP from 1.1.2006 to their date of promotion or else they may be deemed to have been imparted the said training on the strength of their passing the examination for a higher cadre.  

The Official side expressed its agreement with the view point of the Staff Side but said that the proposal finally needs the approval of the Ministry of Finance for which necessary action will be taken.  The Chairperson directed for issue of consolidated instructions on the subject.
Action:           DDG (Estt)
Item No. 7.             Irregular mention of PB Slab for certain categories of Staff in the MACP Orders issued by the Department of Posts.

The MACP orders issued by the Department of Posts vide No.4-7/(MACPS)/2009-PCC Dated 18.09.2009 contains certain irregular mention of lower Pay Band Slab in respect of PA/SA and Postmen/Mail Guard even after their Grade Pay gets elevated to 4200/- which comes under PB-2. This irregularity is not committed while mentioning the Pay Band Slabs of other cadres like IPOs/ASPOs in the same orders. The Staff Side urges for setting right this irregularity through appropriate corrigendum since this irregularity will adversely affect the minimum pay entitlement of the concerned cadre as well as the fixation of minimum pension entitlement in future.

The staff side was apprised that there was perhaps a typographical error in the basic order issued by DOPT and further clarification/corrigendum on the issue is likely to follow shortly from DOPT, in consultation with Department of Expenditure, Ministry of Finance.
Item No. 8.             Restoration and improvement of ‘In Cadre Promotion’ to Postmen/ & Multi Skilled Employees cadre.
The whole structure of regular promotions for Postmen / Mail Guards and Group D in the same cadre stream like Sorting Postman, Head Postman, Head Mail Guard, Jamedar, Head Jamedar etc had disappeared consequent on introduction of TBOP and BCR promotion Scheme.  Hundreds of promotional posts like Head Postman, Head Mail Guard, Jamedar etc were abolished. The unilateral shift in the status of TBOP/BCR from promotion to financial upgradation and the current change from TBOP/BCR system to MACP Scheme, the cadre of Postman, Mail Guards and Multi-Skilled Employees have no promotional avenue at all. Modified ACP is not a promotion but a financial upgradation where promotion to officials is not available on completion of 10,20 and 30 years of service. The financial upgradation schemes are only an addition to the regular promotion scheme and not a replacement. It can be seen that all other cadres in the Department of Posts excluding Postman, Mail Guards and Multi-Skilled Employees have their own in-cadre promotional system. It is therefore urged upon to re-introduce the regular promotional avenues to these cadres.
Item No.  9.            Enhancement of Double Duty and Holiday Duty Allowance for Postmen.
The 6th Pay Commission has recommended vide Para 4.2.81 of its Report for doubling of all allowances specific to different Ministries/Departments/Organisations but not covered in its Report. Accordingly the Double Duty Allowance and Holiday Duty Allowance which are specific to the Postal Department and applicable to Postman Cadre specifically requires to be doubled. The contention of the Official Side that these Allowances are linked with OTA and unless the rate of OTA is enhanced by the Government, these specific Allowances of Postmen also cannot be enhanced is incorrect. In fact even when the rate of OTA was not revised, these allowances of Postmen were enhanced in the year 2003 by the Department vide Orders No.10-7/2001-PE-II Dated 28.01.2003. Double Duty and Holiday Duty Allowances are not given as the hourly basis OTA given to other Cadres. Postmen double duty allowance is given for performing the entire duties of another postman for the whole day. Holiday Duty if any is also not like the Holiday OTA available for other categories of staff. The above cited Postman specific Allowances should therefore be revised in the back ground of the recommendation of the 6th CPC.  
Item Nos. 8 and 9 were part of the discussions held in a meeting taken by Secretary with the Staff Side on 12.07.2010 in the wake of the strike notice served by them.  Necessary follow up action in regard to these items is being taken up by concerned Divisions of the Department.  Therefore, it was agreed not to discuss these items again.
Item No. 10.          Replacement of Night Halt Allowance to Mail Overseers with TA/DA.

Night Halt is a condition arising out of a specific situation of attending for Inspection of Post Offices out of Headquarters of the inspecting officers. Therefore there cannot be a different yardstick applied to an inspecting Officer and a Mail Overseer required to perform similar function of inspection of offices outside their headquarters. The Staff Side urges upon for the replacement of Night Halt Allowance to the Mail Overseer officials with TA/DA as like other inspecting Officers.  

This will be examined.

Item No.11.            Extraction of Data Entry Work from Postman and Multi-Skilled Employees.

Recently the Department has started extracting data entry work from the Postmen staff and Multi-Skilled Employees. The work of data entry is Postal Assistant/Sorting Assistant specific who are placed under the Pay Band – 1 with Grade Pay 2400/- on par with the erstwhile 4000-6000 pay scales. The 6th CPC has recommended a uniform erstwhile 4000-6000 pay scales for the data entry operators in all departments and the same has been implemented by the Government also. In this situation, the extraction of the data entry work from other officials like Postman and Multi Skilled Employees who are placed in lower Grade Pay levels is unjustified. Either the work of data entry should be entrusted only to Postal Assistants / Sorting Assistants or else the Grade Pay of other Cadres from whom the work of data entry is extracted should also be enhanced on par with the level recommended by the 6th CPC. 

It was agreed to transfer this item to a Committee which was decided to be constituted in the meeting of 12.07.2010 to consider matters pertaining to Postmen. As regards multi skilled employees, the clarification regarding nature of duties issued by the DOP&T will be followed.
Action:           SR Section

Item No.12.           Increasing the number of chances to appear LGO Examination and revision of LGO Exam syllabus.

The number of chances for sitting in the LGO Examination has been restricted from the earlier position of unlimited chances. It has been refixed as 6 chances subsequently. Inviting reference to the discussions held on 19.04.2007 on strike demands, the Staff Side urges for increasing the chances to at least 10 in order to motivate the officials who could not get through the LGO Examinations earlier as well as finalisation of revised syllabus in objective type as circulated earlier for the LGO Examination. 

The official side was of the view that the existing six chances for appearing in LGO Examination were adequate.  However, on the persistent demand of the Staff Side and keeping in view the change in syllabus, it was agreed to give two additional chances to the officials who have already exhausted 05 or 06 chances, without prejudice to the number of chances under the existing scheme. 

Action:           DDG (P)

Item No. 13.          Irregular computation of working hours for Postman in field units.

In many divisions, the speed post articles handled by Postmen staff are not taken into account for establishment calculations of work load of delivery staff in the name of payment of incentives. This is irregular.  The total number of speed post articles also shall be taken into account in spite of the incentive paid to Postmen for maintaining performance levels of delivery of speed post articles. The staff side urges for suitable instructions to all circles in this regard.  

It was agreed to transfer this item to a Committee which was decided to be constituted in the meeting of 12.07.2010 to consider matters pertaining to Postmen.

Item No.14.           Revival of cash handling allowance to Postmen.

The cash handling allowance which was earlier granted based on Arbitration Award had been withdrawn. The Staff Side urges for re-introduction of the said allowance. 

The Staff Side was explained that handling of cash by postmen was one of the criterion for grant of higher scale of pay on the recommendations of 5th and 6th Central Pay Commissions and, therefore, it was agreed not to pursue the matter.

Item No. 15.          Removal of minimum cyclable distance for grant of cycle maintenance allowance to Postmen / MSE.
At present a distance of above 16 K.Ms condition has been prescribed for grant of Cycle Maintenance Allowance to Postmen / MSE. This is unfair and unscientific. The Officials are using their own personal cycles for the use of departmental work. Therefore the condition of 16 K.Ms should be removed and all officials who use cycles should be paid said allowance. 

This will be examined.

Item No.16.           Eligibility to appear LGO Examination.
 As per the existing rules, either permanent or QPC is required to appear in the LGO Examination. After delinking of confirmation with permanent posts all officials are now treated as permanent on completion of 2 years of service and the system of QPC has been dispensed with. However in many divisions the officials who completed 2 years of regular service are not being allowed to sit for LGO Examination stating that they have not completed 3 years period which was meant only for QPC. The Staff Side urges for suitable instructions in this regard.  

This will be considered while amending the Recruitment Rules of PA/SA.

Item No.17.           Counting of Special Allowance for pay fixation case of PO & RMS Accountants.
The Special Allowance granted to JAO qualified official has been taken for pay fixation benefits on ACP promotion. Similar application may be extended to PO & RMS qualified Accountants also. 

It was agreed to look into matter.

Item No. 18.          Request for discontinuance of the practice of obtaining fidelity / security bond from the employees handling cash.

The 5th CPC in its report vide para 62-13 recommended to discontinue the practice of obtaining fidelity / security bond from employees. In the present stage of handling huge cash, obtaining fidelity bond for Rs. 3000/- to Rs. 5000/- does not serve any purpose.  A lot of manpower is being wasted in Accounts branch in maintaining these records. Similar is the position of inspecting officials also.  Only in rare and exceptional cases, the guarantee money is received. The employees are unnecessarily crediting premium every year to obtain fidelity bond. It is requested to consider and discontinue the practice of security bonds which has no longer serving any purpose. 

This will be examined.

Item No. 19.          Non-Drawal of HRA to the officiating SPMs working at offices having attached quarters.

Despite clear instructions issued by the department in its letter no. 24/3/76/PAP dt. 20.8.79 also appeared in FR, SR Part IV in chapter X that HRA may be granted for the maximum period of three months when the official is posted to officiate in a post, to which rent free accommodation is attached but not provided, the due HRA for three months has not been drawn and paid to the officiating SPMs in many places. Even though the senior BCR officials were ordered to look after the charge of PM/SPM until regular posting, HRA has not been paid to the officials who are officiating against such vacancies resulting loss in emoluments.

Similarly, even though the power of de-quarterization of a post attached Quarters is now delegated to Heads of Circle vide Directorate letter no. 10-4/2003 - Bldg. dt. 6.5.03, the Circle heads are not according proper sanction for dequarterisation/suspension of Quarters for the periods of such officiating periods exceeding 90 days. 

The officiating officials should not suffer a financial loss due to the administrative problem of non-posting of a regular incumbent to the vacant post within the stipulated period. Prolonged officiating arrangement is an ultimate loss to an officiating official for no fault on his side. 

It is therefore requested to issue clarity instructions to all Circle heads to settle the pending issues accordingly. 

The view point of the Staff Side was that the powers already delegated to the Heads of Circles were not being exercised.  The Chairperson directed to issue clarification in the matter.

Item No. 20.          Protection of pay of defunct scale of PO & RMS Accountants who opted for general line under Directorate letter No. 2-22/88 - PE I dt. 01.12.92.
A kind attention is invited to the reference cited above in which directorate letter, the case of late Natha Singh, Accountant Punjab Circle was decided. The decision taken in the said case was purely a policy decision and the contents of the said letter might have been applied to all other similar cases. Unfortunately, the said decision was not communicated to other circles which cause hardship to those defunct scale Accountants who switched over to general line. 
It is most pertinent to mention that while deciding the cases of pay fixation of the officials working in SBCO/ Administrative offices under TBOP/BCR scheme vide Directorate letter no. 202/92 - PE I dt. 01.12.95, they were allowed direct fixation in the pay scale of TBOP/BCR. The Directorate letter dt. 28.05.02 is also based on the similar analogy but has not been applied in any other circle except to Punjab due to non-circulation of the contents. 
It is therefore requested to cause necessary instructions to all Heads of Circles based on the letter dt. 28.05.02 of the Directorate to settle the problems if any prevailing similar to the case of Shri Natha Singh. 

This will be examined.

Item No.21.           Enhancement of Savings Bank incentive to Postal Assistants working in Savings Bank branches.

Consequent upon the implementation of Fifth CPC recommendations with regard to all allowances, the S. B. incentive was enhanced from Rs.60/- to Rs.150/- per month in respect of staff fully engaged in savings bank work with effect from 08.10.2004. Similarly, a proposal for enhancement of S. B. incentive after the implementation of Sixth CPC, has to be forwarded to Ministry of Finance for approval of the same. It is therefore requested to expedite the proposal for enhancement of S. B. incentive and also to consider the same to all those imparted training in Sanchay Post Software training while handling transactions in computer. 

The Staff Side was informed that the proposal for enhancement SB incentive was already under process in consultation with the Ministry of Finance, Department of Economic Affairs.

Item No.22.           Payment of honorarium/incentive for drawal of arrears on implementation of Sixth CPC and GDS Committee.

After 5th CPC, the Directorate has fixed honorarium for the work vide its letter no. 42-1/98-PAP dt. 05.06.98. The PA Admn. Branch had already fixed and communicated the honorarium for the work preferred 6th CPC for Postal Accounts staff. It is therefore requested to cause similar type of orders early of the payment of honorarium for the work relating to fixation of pay work as per RP Rules 2008 and for drawal of arrears as a result thereof. Similarly, honorarium may please be fixed for the work related to fixation of TRCA to GDS and drawal of arrears as a result of at the earliest. 

An order to this effect has already been issued.  The item is closed.

Item No.23.           Stepping up of pay of senior officials on par with juniors in case of anomaly arising out of fixation of pay on placement to TBOP/BCR Scales Clarification.

Please refer Directorate Letter No. 1-3/2007-PAP Dated 6.10.2009. It is rather dismayed to note that such a clarification at the time of coming out from the TBOP/BCR scheme will cause unnecessary doubts in the minds of Audit and DDOs. 
  
Further, the TBOP/BCR schemes are the promotional schemes in lieu of regular promotions as per the JCM Departmental council agreement. Since there was no discussion or decision about the modification of the decision of the JCM agreement, this unwarranted clarification may lead to unwarranted queries and recoveries. Atleast the clarificatory orders would have been given effect from the date of issue of the order which is also silent in the contents. 

It is therefore requested to rescind the orders or at least may be given effect from the date of issue in order to not to open the past cases decided earlier. 

This will be looked into.

Item No.24.           Revision of Cash Allowance to the SPMs handling cash in the absence of treasurer.

The cash allowance drawn to the SPMs working in Triple/Four handed offices who are entrusted with the treasury work in the absence of treasurer has been stopped in many places after the implementation of Sixth CPC. 

This is arbitrary, unjust and against the decisions arrived on the subject. Further the amount requires revision based on the increase after the Sixth CPC implementation. 

The matter will be examined.

Item No.25.           Anomaly in fixation of Pay in respect of the officials promoted on 01.01.96 under BCR Scheme.

According to Biennial Cadre Review (BCR), the officials are to be placed in the higher pay scale w.e.f. 1st Jan or 1st July and had the option to get their pay fixed from date of promotion in the higher pay scale or from the date he earns his next increment in the lower pay scale. 

According to Rule 5 of CCS (Revised Pay) rules, 1997 “Save as otherwise provided in these rules, a Government servant shall draw pay in the revised scale applicable to the post to which he is appointed. 
  
Provided that a Government servant may elect to continue to draw pay in the existing scale until the date on which he earns his next increment or any subsequent increment in the existing scale or until he vacates his post or ceases to draw pay in that scale.” 

According to Explanation 2 below Rule 5 of CCS (Revised Pay) Rules, 1977: -
 “The aforesaid option shall not be admissible to any person appointed to a post on or after the 1st day of January, 1996, whether for the first time in Government service, or by transfer or promotion from another post and he shall be allowed pay only to the revised scale.” 

Consequent to this explanation, officials who were placed in BCR on 1.1.1996 could not get their promotion in the pre-revised pay scale which resulted in drop in their emoluments. Had these officials been allowed to get their promotion in the pre-revised pay scale on 1.1.1996, they were at the advantage. 
Considering the above views, the Directorate vide its letter no. 1-28/2004-PCC dt.23.08.06 addressed all circles seeking the information about the no. of officials affected by the Explanation No. 2 below Rule 5 of CCS (RP) Rules 1997 and its financial implication. 
Thereafter there is no improvement or action in this regard. The issue remains unsettled so far due to which such officials affected due to the explanation stated in pre-paras remained looser in the fixation of pay after the Sixth Pay Commission recommendations. 

It is therefore requested to kindly expedite action and accord orders at the earliest. 

The matter will be looked into.

Item No.26.           Review of Short Duty Staff Scheme introduced w.e.f 14.08.2008- reg.
A kind attention is invited to the Dte. letter No.37-40/2007-SPB-I Dated 6.5.2009, in which it was stated that it has been decided to review the scheme after completion of one year and our suggestion would be considered then. Now one year is over in August 09 itself. As there is heavy shortage in the Post offices, the limits in engagements of SDS to six hours and restrictions in the number of days for engagement is not practically helpful to mitigate the sufferings. The ceiling may be lifted and the divisional heads may be authorized to decide the quantum of engagement based on the requirements at the offices in their jurisdiction.  

The item was not agreed to.

Item No. 27.          Request to drop the Confirmation Examination – reg.

The Directorate had earlier agreed to drop the confirmation examination since it became irrelevant and it was assured to introduce the ‘certification’ by the Postal Training Centers itself in lieu of the existing confirmation examination. After the Government had issued orders delinking the confirmation for promotion etc, the existence of confirmation examination has no relevance and it should be dropped. It is therefore requested to kindly cause appropriate action and accord orders early. 

The demand of the Staff Side has been noted and the issue will be examined.

Item No.28.           Enhancing the limit of cash to be remitted through leather cash bags (LCB) & Special messengers.
According to Directorate letter No. 22-6/84 CI dt. 31.05.2000, the maximum limit of cash that can be sent through cash bags is Rs.20000/- in mechanized route and Rs.15000/- on foot and by cycle. This requires revision due to manifold increase in the monetary transactions at post offices. There are several practical difficulties experienced in arranging special remittances every day in post offices. It is therefore requested to consider and enhance the present maximum limit to Rs.50000 in cash bags and also to enhance the limit for cash remittance through special messenger. 

The Staff Side was informed that the issue needs to be examined in detail in consultation with the Circles.

Action:           DDG (PO & CP)

Item No.29.           Arbitrary and forcible allotment of Staff Quarters.
The officials posted as Sub Postmasters in Town Sub Offices are being forced to occupy the staff Quarters in the Postal colony despite they are having their own houses and other arrangements besides their unwillingness to occupy the staff quarters. The Quarters are not post attached one and the officials are losing the HRA due to non occupation of Quarters. The SPMs can be compelled only if they have been provided with the post attached Quarters as a service condition and they should not be compelled to occupy the quarters which were not occupied by any officials. It is therefore requested to cause instructions to the concerned to withdraw the arbitrary procedure prevailing in allotment of Quarters to the SPMs posted in town sub offices in the Postal Colony. 

Leader of the Staff Side made a special mention of the cases in Rajasthan Circle.  The Chairperson directed a report be called from that Circle.

Action:                       DDG (Building)

Item No.30.           Non-posting of Women Employees where basic amenities are not available.
Percentage of women employees working in Post offices / RMS offices is more than 30%.  It is a fact that quite a number of Post offices / RMS offices are not having all the basic amenities.  The women staffs have their own problems and it is extremely difficult for them to work in such places which are lacking basic amenities.  In order to ensure proper facilities to lady members of the staff, it is requested to issue strict instructions to the concerned to not to post women employees to such offices. 

The leader of the Staff Side mentioned specific cases of posting of women employees where basic amenities are not available.  Chairperson directed that instructions on the subject be reiterated to all Heads of Circles for strict compliance.

Item No.31.           Upward revision of Conveyance Allowance to PRI (P)
Consequent upon the increase in oil prices, there is every justification to revise upwardly the quantum of conveyance allowance.  It will also be proper to segregate some of the works of PRI (P) relating to marketing activities, verification of papers beyond 8 kms etc. and to bring them under TA / DA rules so that they will be compensated properly. 

Staff Side was apprised that the rates of Conveyance Allowance were revised by the Nodal Ministry vide O.M. No.19030/2/2008/E.IV dated 23.09.2008.  These rates were applicable to PRI (P) also.  It was decided to reiterate these instructions to all Heads of Circles. In regard to journey beyond 16 Km, it was clarified that it was governed by normal TA Rules, to be reiterated.

Item No.32.           Non-Supply of Statement of Balance to the officials brought under New Pension scheme 2004.
Since the year of implementation (2004), no statement of balance as on 31st March from the years 2005 to 2009 has been furnished to the employees who are brought under the new pension scheme. The officials do not know their balance and the contribution made by the Govt. in the absence of non supply of these statements. This should have been compiled and circulated by the DA (P)s every year. It is requested to cause necessary instructions to compile and circulate the balance sheet as on 31.03.2009 immediately. 

The Staff Side was informed that statement in regard to New Pension Scheme is to be issued by CRA and further it is that authority which can explain about the investment of funds towards various schemes etc.  Further, JS & FA informed the Staff Side that in so far as deductions made by the DDOs as also the contribution made by the Government in respect of employees covered under the New Pension Scheme is concerned, this  will be reported to all the concerned officials.

Action:                       DDG (PAF)

Item No. 33.          Conveyance of cash with police escort- Problems there on.
We have suggested considering the following to resolve the problems pertaining to cash conveyance.
1.       The present cash limit should be enhanced up to one lakh per individual
2.       Cash collection van should be arranged in all bigger towns and the officials should not be asked to take unwarranted risks in cash remittances.
3.       Insuring the cash remittance amount shall be explored.
4.       The officials shall not be penalized or brought under contributory factors for the case if any theft or loss taken place beyond the capacity of the officials who are engaged for such cash remittances.
 The ADG (PO) vide his letter no 24-9/2007- P.O dt. 15.02.08 has informed that in order to further process the matter, all the Heads of Circles were requested to furnish their views and suggestions given by this union. Considering the present day requirements, provision of Armed Guard to HPO & major S. Os can also be considered to prevent major burglaries and thefts during day & night hours.  
It is requested to expedite action and cause appropriate orders at the earliest. 

The Chairperson directed that DDG (PO) will examine the matter and submit a Note as a follow up of which suitable instructions will be issued to all Heads of Circles.

Item No.34.           Discontinuance of Medical facilities availed from Ispat General Hospital (IGH) Rourkela in Orissa Circle.
The Rourkela steel plant authorities had suddenly stopped the treatment facilities in IGH to the Postal staff and family members in Dec' 07. After the intervention of the Circle administration, the indoor facilities have been extended to our staff despite the requests for both indoor & outdoor treatments. It is also stated that the indoor facilities have been facilitated after they have accepted adhoc advance of one lakh rupees from the department.  
The SSPOs, Sundargarh division has not yet carried out the decision arrived with Rourkela steel plant authorities for extension of both the medical facilities to the staff by issuing authorization cards. The staffs are being compelled to deposit money to avail medical facilities from the hospital at the time at urgency and due to no tangible action have so for been taken, there is a total resentment amidst staff who have no other medical facilities in that place. It is therefore requested to intervene immediately and ensure appropriate immediate action to issue identify/authorization cards to each postal employees on due consultation with IGH authorities for availing both indoor & outdoor treatment by the staff. 

Chief Postmaster General, Orissa Circle, will be told to issue identity cards.

Item No.35.           Fixing work norms to RPLI work at BOs/SOs - Request immediate orders.

The Chief General Manager, PLI Directorate has informed on 14.03.08 in the workshop meeting held with union representatives that she had submitted a proposal to Directorate Establishment section for fixing norms for RPLI work and counting the RPLI transactions towards income/cost of the Extra Departmental Branch Post Offices and Sub Post Offices. The proposal, as learnt, is pending at the Directorate. Since this is an area where the time factor has been requested for over a decade and also recommended by various earlier committees, it is requested to expedite action and cause orders duly fixing the time factor for RPLI work. 

The Staff Side was informed that the issue is already under consideration.

Item No.36.           Fixing of Uniform rate of incentive for computerized work in POs.

The Chief PMG, West Bengal Circle has fixed Rs. 0.50 per S.B data entry work for creation of Accounts and Rs. 0.15 for the subsequent posting of deposit/withdrawal for the computerized work. This order did not contain the quantum of incentive to the supervisors. Different Circles are fixing different amount as incentive. The Staff Side urges for issue of centralized orders by the Directorate for uniform application in all places. 

The Chairperson desired the Staff Side to refer specific cases for examination.

Item No.37.           Officiating arrangement in Group B Posts earmarked for General line.
   
According to the existing orders, six percent Group B Posts are earmarked for General line and some of the Posts have not been filled up for a long time. The unfilled up Posts earmarked for General line, are being officiated by the IPO line officials and due chances to senior general line officials have not been offered in such cases. It is therefore requested to cause instructions to offer such officiating chances to General line officials only for the vacancies earmarked under 6% quota in PSS Group B 

The Staff Side was explained that as per existing instructions even for ad hoc appointments the provision contained in the Recruitment Rules were to be satisfied.  The Staff Side referred to some instructions stated to have been issued in 1978 in regard to which it was clarified that at that point of time appointment of GL officials against 6% Post Masters Group B Posts was on the basis of promotion and not through Departmental examination.
No action.

Item No.38.           Introduction of new system of bag numbering.

After the introduction of the new system of bag numbering, it is becoming compulsory to post one hand for mail work since it has created more additional work.  The following are few examples. 

   i.         The Mail Postal Assistant has to check in respect of each section / office and each class of bag with the entries of the previous day.
 ii.         If the bags are not in regular and after some days, the Postal Assistant has to check the earlier date and verify the correctness of the consecutive serials of bag numbers.
iii.         When more than one bag is closed, the other bags have to be given subsequent numbers.  So reference of the registers for each and every closing of bags becomes inevitable.
iv.         To tie one label to the bag and place another in loose inside the bag will render duplicate the existing work and writing two sets of labels become additional work on the Postal Assistants.
  v.         While opening the bags, if all these checks prescribed are to be adhered, without assistance, it is impossible and it will cause delay in sorting and sending out for delivery.
vi.         It is not possible in respect of the bags opened for the offices received from other circles.  It will be more difficult to deal the normal mails more than the insurance articles.
vii.         Due to dislocation of trains or other means, if some bags lie in transit and the bags closed thereafter received, it will become very difficult to dispose the mails.
viii.         It will increase only the paper works and may cause practical difficulties in numbering, maintaining, verifying the bags and may warrant unnecessary correspondences.

The earlier system of closing of bags is a time tested one.  The provisions contained in the volumes and the procedures stated therein to monitor the mail arrangements are practical ones. Under the existing shortage, the new procedure has increased the workload to the existing staff.  
Under the existing shortage of staff in Post Offices and mail branches and RMS Offices are being managed only with the cooperation of Group D & GDS staff, it is not possible to maintain the new system.  The age old practice of due mail and sorting list be reintroduced once again in order to mitigate the hardships. 

The entire mail system is under review as a part of Mail Network Optimization Project.  It would be more appropriate to consider items having a bearing on mail arrangement after the Project report becomes available.    

Item No.39.           Non grant of Special Allowance to unqualified Accountants.

When TBOP / BCR Postal Assistants are ordered to officiate as Accountants in HPOs, in the absence of qualified hands, the due special allowance has not been drawn and paid since the DDOs are considering TBOP as LSG. This is incorrect.  Necessary clarifications may please be issued for drawal of the allowance with retrospective effect. Further the Accountants who are granted with MACP shall also be paid the allowance if they are drafted to perform Accountant duties. 

The Staff Side was informed that the issue is already under consideration.

Item No.40.           Incentive scheme for the Post offices retailing Mutual Funds and Bonds along with funds for marketing & publicity and suggested strategies.

In accordance with the Directorate letter No. 95-23/2000-SBC (P) (FS Division) dt. 28.11.03, the incentive for retailing Mutual Funds and Bonds granted to the Postal Assistant & Supervisor has been restricted to the individual employees to the extent of not exceeding 1/3 of his Basic pay plus DA in a year. Similarly in respect of individual employees, who mobilized more threshold will not be granted any incentive up to 1.5 lakh per year. 

It is pertinent to note that the officials who possess AMFI certificate for dealing mutual funds and bonds are entitled for the commission to the extent of 25%. The above said two conditions are curtailing their due incentives which are one of the factors that demotivate the employees from procuring more business. It is noteworthy to mention that there is no such condition in existence in respect of PLI Development officers. They are entitled for full commission. As such restricting the due incentive by imposing such conditions may be dispensed with. 

The Staff Side was informed that the Mutual Fund has almost gone out from the Post Offices in the wake of which problem of ceiling will not arise. Instructions will be issued to clear the pending bills.

Item No.41.           Ensuring the standard of residential accommodation to the SPMs provided with attached Quarters.

Many post attached quarters provided to the SPMs are either sub standard or lack many basic amenities. The schedule of accommodation as prescribed by the Department has not been observed while fixing PO building particularly for the post attached quarters. 
In rural areas, the total rent payable to the landlord for the whole building housing the post office and Quarters does not exceed even to Rs.800/- per month. It is not uncommon to see that a token amount of Rs.50/- likewise is being charged for the post office and in all such cases, the Postmasters are compelled to stay in the accommodation which is unfit for inhabitation and also far below to the standards. There are many post attached quarters lacking the basic amenities of lavatories.  

If the Department could not provide adequate accommodation for the Quarters as prescribed in the SOA, and arrange basic amenities, it should provide option to the SPMs to secure his own accommodation and in such cases the due HRA may be paid to him. The policy of providing post attached accommodation requires reconsideration after the services of Telegraph has totally with drawn from Post offices. 

The Chairperson informed the Staff Side that these were the local issues to be taken up with the respective Heads of Circles.

Item No.42.           Enhancement of Financial powers of HSG I, HSG II & LSG Postmasters.
According to Directorate letter No. 18-7/92 CI dt. 2.07.93, the Financial Powers given to HSG & LSG Postmaster on each occasion has been revised to Rs.60/- & Rs.40/- respectively. The amount has been fixed seventeen years before prior to installation of computers and mostly the amount was prescribed to meet any urgent requirements for the office. The escalation of prices has made the existing financial limit meaningless. After the computerization, due to the shooting of many problems, the urgent needs could not be purchased with these financial powers and the Postmasters are facing problems in attending any computer related problems and also during the power shut down periods. Even minor electrical repairs could not be carried out with the present financial limit. It is therefore requested to consider revision of financial powers to the Postmasters working in the operative office’s considering the present day requirements. 

The issue is under examination.

Item No.43.           Budgetary allotment for Computer Advance.
After the total computerization of the P.O. and its functioning, the officials who desire to purchase computers for their own should be encouraged which will motivate them further in the computer operations. There is a resentment prevailing amidst the officials due to poor allotment of funds under this head. It is therefore requested to allot more funds under this head and enable the officials to avail the advance for purchase of personal computers. 

The Staff Side was explained about limited budget allotment for computer advance as a result of which it was not possible to grant the advance to all the officials who desire to purchase computers. After deliberations, it was decided to set apart some percentage of budgetary allotment for Postmasters/Postal Assistants so as to enable them to purchase computers.

Item No.44.           Fixing Norms/ Time Factors to Postal Stores Depot; Circle Stamp Depot & creation of establishment.

Since creation of Postal Stores Depot and Circle Stamp Depots, no norms have been fixed so far to justify the workload and staff strength. Merely the staffs from neighboring divisions are being drafted and the posts are maintained without any justified augmentation. Resultantly, the parent divisions are suffering with shortage of hand due to the prolonged deputations to PSD & CSD. It is therefore requested to fix work norms to the PSD & C.S.D and augment adequate posts at the earliest. 

The Chairperson directed to review the whole issue in regard to staffing in Postal Stores Depot and Stamps Depots.
Item No. 45.          More Bonus in respect of PLI policies to the Departmental employees.
It is pertinent to mention that the LIC is offering low premium to its employees while comparing the tariff collected from the public for the policies taken by the staff. Similarly the Bank employees working in some nationalized banks & others are being offered more interest for their investment made in their banks than the general public for their investments. As such, similar concession may also be extended to the postal employees either by reduced premium or by granting more bonuses for the policies taken by them in PLI/RPLI. It will motivate them further and will have the satisfaction about the concern of the Department in the welfare of the staff. 

The matter will be looked into.
               
Item No.46            Payment of Special Allowance to the staff working on MPCMs.
The letter No. 1-11/2008-PC dt. 30.10.08 withdrawing the payment of special Allowance to the staff working on MPCMs without verifying the previous decisions is causing a concern. After the Fifth CPC, the issue was discussed by the Staff side and it was agreed to continue the drawal of special allowance to the MPCM Counter Assistants considering their responsibilities and jobs and the Directorate has  further clarified vide its letter No. 43/3/97-Tech. dt. 21.10.97 to grant the special Allowance only to the Counter PAs. As such, the withdrawal of the said allowance is arbitrary and unjust. Further the allowance is granted for the extraneous and hard work performed by the Counter PAs and not alone for the computer operations. It is therefore requested to withdraw the orders dt. 30.10.08 and allow the drawal of MPCM allowance to the officials deployed at the counter. 

The matter will be looked into.

Item No.47.           Grant of Tribal Area Allowance to the employees serving in Tribal area of Igadpuri and other places of Nasik District. The payment of Tribal area allowance to the officials working in Nashik District was stopped from 31.03.02 due to the Maharashtra State Governments order in replacing the allowance by a revised scheme by its notification dated 06.08.2002. The state Government has declared that its employees working in such areas which are declared as Naxalite Threat areas and where the special compensatory allowance was paid earlier are entitled for the new allowance which was fixed at the rate of 15% of Pay subject to the Minimum of Rs. 200/- and Maximum of Rs. 1500/-The same allowance has not been extended to the Postal employees working in the areas where the Tribal area allowance was drawn earlier. The nomenclature of the allowance has alone been revised by the State Government but the areas are still covered under the Tribal areas as notified earlier by the State Government. The Chief PMG, Maharastra Circle vide his letter no. Estt/4-1 (2)/HRA –CCA/2008 dt. 12-09-2008 has sought clarifications about extension of such allowances to our postal employees as per the State Government notifications changing the nomenclature of the allowance and continues the payment of Tribal Area Allowance. It is requested to accord sanction at the earliest. 

The Staff Side was apprised that their demand for Tribal Area Allowance without linking its payments to State Government employees was sent to Department of Expenditure and they did not agree for relaxation.

Item No.48.           Grant of Financial Assistance & relaxation of rules in granting Special disability leave to victims of terrorist / bomb blasts. Postal Officials who became victims of terrorist action like bomb blast etc are not being granted financial assistance and not even the rules in granting special disability leave is relaxed in such cases. Such issues like the case of Bhubaneswar letter bomb blast victim were also tabled in the welfare meeting with the Communication Minister and though it was assured no settlement of such cases have taken place. It is requested that such officials who are the victim of terrorist activities through Postal bomb should be granted the above assistances early.

Necessary action has already been taken in the matter and as such the item is closed.

Item No.49.           Grant of Road Mileage Allowance to the staff entrusted with the work of Clearance of cheques.
The work of clearance of cheques should not be brought under the net of Conveyance Allowance since every day the officials entrusted the work of Cheque clearance has to travel 40 to 45 Kms for local and other area. A minimum of Rs.50/- is being spent by the official for cost of petrol alone. In addition, he has to pay parking charges for his vehicles every month for attending clearance work. For Example, the payment of Rs. 2/- per kilometer to the postal Assistant who entrusted with cheque clearance work at Chandigarh HO by using his own vehicles in order to ensure same day clearance has been stopped by the Senior Postmaster and a sum of Rs. 320/- per month is being paid due to the objection of ICI party. It is therefore requested to grant Road Mileage Allowance instead of Conveyance Allowance to the staff entrusted with cheque clearance work besides granting some incentive as if available in banking sectors. 

The matter will be examined.

Item No.50.           Unilateral decision to close down Foreign Post offices
(i) Consequent upon the withdrawal of booking of international parcels by surface mail and restricting the service only to Air Post, the volume of international outward parcel will be reduced leading to financial loss to the department. 
(ii) In the name of improvement of Quality of international mail service, Government has decided to consolidate all incoming foreign parcels mails available in Chennai & Kolkata Foreign Post offices. We urges upon the department to withdraw such retrograde decision which will lead for closure of Foreign Post, Kolkata & Chennai. 
(iii) The Department has unilaterally decides to discontinue the services of international surface letter mail both inward & outward at Chennai, Kolkata & Mumbai Foreign Post offices and has also decided to transfer the said services to Air Foreign offices in respective circles which will lead to shut down of Foreign Post offices. 
(iv) The senior officials of Foreign Post, Delhi who were transferred along with the work to DIMC I & DMIC II unilaterally shall be brought back to Delhi Foreign Post.

The Staff Side was informed that there was no decision to close down foreign Post Offices.

Item No.51.           Stop harassing staff on contributory factors for simple and flimsy reasons by misusing the provision of ‘unbecoming of Government Servant’ deviating the ruling contained in Volume III, FHB etc.

The Directorate guidelines issued vide letter No. 6/8/59-Disc dt. 9.7.1959, 25/49/60-Disc dt.30.11.60 and 15-9/74-1NV dt. 10.2.75, and subsequent orders are being violated and the officials being preceded under contributory negligence factor for flimsy reasons and awarded with huge recoveries. The provisions contained in Rule,106,107, 108 & 111 of Postal Volume III and the provision of honest errors can be condoned contained in Rule 204 A (1) vol II and the provision of Rule 58, Appendix 4 of F.H.B. volume I in dealing of recovery have been totally ignored and sidelined. 

The main intention of the Government while deciding the degree of an officer’s pecuniary liability, it will be necessary to look not only to the circumstances of the case but also to the financial circumstances of the officer, since it should be recognized that the tendency should not be such as to impair his future efficiency. The Staff Side urges for proper guidelines in the matter of contributory negligence to protect the officials being harassed.  

The matter will be examined.

Item No.52.           Recovery of alleged overpayment of pay and allowances to postman on account of fixation from the officials of Accounts branches of HPOs

The drawing & disbursing officers should not be made as scapegoats in this case.  According to Rule 87 of P&T FHB Vol. I, any excess payment can be recovered at any time.  The Apex Court also confirmed that any excess paid due to administrative mistake, there is no rule which prohibits such recovery (Udaysankaran Vs. Union of India JT 1996 (4) SC).  The most pertinent point is that the Inspection Parties of ICI and Audit have approved and certified such drawal in many places.  There was confusion in interpreting the orders then for which Group C officials are becoming the victims. On 13.1.09 The Secretary (P) assured to reconsider the issue and ensure no recovery on part of APM Accounts & Accountants. The Secretary observed as unfortunate in the case of Rule 14 initiated charges on the date of superannuation of Sri. V. V. Nargida, APM, Accounts Pune city as he did not pay Rs.727671.61 towards contributory factor for excess drawal to postmen on implementation of 5th CPC orders. It is therefore requested to stop such recovery and drop action if initiated anywhere to recover the amount from the DDOs. 

The matter will be reviewed.


Item No.53.           Enhancement of honorarium to RD premature closures

The rates fixed for RD PMC work a decade back needs revision. The norms were also revised.  During 1996, the PMC was permitted without interest after one year.  Now PMC is allowed only after three years with SB interest. Resultantly IBB has to be worked out for more than three years consuming more time.  After RD decentralisation, it become very difficult and risky too. 

It is requested to revise the honorarium upward at the following rates.

 

Sub Postmaster  - Rs. 5.00 per account

Postal Assistant  - Rs. 10 per account

The matter will be reviewed.

Item No.54.           Counting of Special Allowance for pay fixation – case of PO and RMS Accountants

A kind attention is invited to the letter No. 9 (1)/2004-PA Admn. I/501 to 504 dated 29-10-2006 from Shri T.K. Mitra, ADG (PA and Admn) of the Directorate wherein it is informed that the Special Pay which is now called as Special Allowance drawn in lieu of higher pay scale may be taken into account for fixing pay under ACP to the JAO examination qualified candidates on ACP promotion. 

The above said instructions were issued in consultation with DOP&T and the same and similar analogy should be applied in the case of PO and RMS Accountants also and their Special Allowance should be taken for fixation of pay in the higher cadre on promotion. 
Further, vide letter No. 8 (1)/2004-PA-Admn/1/54 to 76 dated 23-04-07, it was mentioned that this issue relates to operative offices, the matter may be taken up with Directorate through CPMG which exhibits lack of coordination among the branches in the Directorate. 

It is, therefore, requested to cause immediate orders on the issue which is hanging over ten years. Further the orders applicable to JAO qualified official be applied to the similarly situated official working in the post offices on acquiring TBOP / BCR promotion. 

The item is linked with item No.17.
Item No.55.           DRAWAL OF PAY TO SENIOR BCR OFFICIALS IN HSG I POSTS AS THE PAY SCALES OF HSG II & BCR IS ONE AND THE SAME & SETTLEMENT OF EARLIER OFFICIATING CASES OF TAMILNADU, WEST BENGAL & OTHER CIRCLES AS ONE TIME MEASURE
             i.        The provision of officiating in higher post and grant of higher pay for the officiating period beyond 14 days is very much in existence in the Department of posts. This was not practically termed as adhoc promotion. The officiating arrangements are being made for short term arrangements.
           ii.        Further pay scale of HSG II & BCR is one and the same. BCR officials are holding the pay scale equal to HSG II and when they have been ordered to officiate in HSG I, they are entitled for officiating pay. The CAT Bangalore decision in OA No. 74/2008 dt. 18.08.09 categorically held that as the pay scales of BCR & HSG II are identical, the applicant is entitled to the salary of the HSG-I post. Further, Supreme court has also dismissed the SLP filed against writ petition No. 13527 of 2008 of A. P. High Court confirming the decision of entitlement of higher pay for the officiating arrangement in HSG I. The CAT Jabalpur in a similar case held that higher pay for officiating in higher post should not be denied.
         iii.        In some circles, regular HSG II officials have been ordered to work in HSG I posts without any extra remuneration which is highly irregular.
          iv.        In some circles like Tamilnadu, West Bengal, some senior officials have been ordered to officiate in HSG I posts of more than one year during 2002 to 2005 in the absence of clear cut clarifications and circle heads has already referred the cases to Directorate to regularize the arrangements beyond one year as one time measure which is pending over two years. The due officiating pay had neither drawn nor taken for retirement benefits.  
1622 HSG I posts have been upgraded only on matching schemes by axing 680 PA posts and as such the denial of due benefits/higher pay is arbitrary, unjust

The matter will be reviewed.

Item 56. Tenure posting of officials in Single & Double Handed post offices – request to withdraw the conditions

The condition that the SPM / PA working in Single / Double handed offices should not be posted back to the same office during their entire service is against the statutory rules of P&T Manual Volume IV.  The doubts about the integrity of all Postal Assistants / Sub Postmasters will mar the interests of the officials and it is requested to withdraw the conditions forthwith. 

The matter will be reviewed.

Item No.57.           Enhancement of honorarium for engaging the officials in departmental examinations

At present, the following rate of honorarium is being paid to the officials who are brought by the department while conducting the departmental examination as per the sent letter No. 18/16/98-E dt. 31.12.93. 

(i) Supervisor    -- Rs. 30/- per session.
(ii) Invigilators   -- Rs. 20/- per session.
(iii) Clerk   -- Rs. 25/- per day.
(iv) Group 'D'   -- Rs. 15/- per day.

The remuneration is very meagre while comparing the strenuous job carried out by the officials.  Despite there is justification, either to grant OTA or compensatory off, atleast the honorarium sanctioned shall reach atleast to the extent of satisfactions of those employees engaging for this purpose. 

The matter is being looked into.

Item No.58.           Restriction in posting of SPM due to minor penalties / CR entries

The Directorate has given instructions to all the Circle Heads from investigation section dated 06-11-2006 that if an official is awarded with anyone of the minor or major punishments or adverse entries in the CR, he should not be posted as SPM throughout his career. 

The suggestion given by the Investigation wing as a preventive measure to minimise and eradicate the losses and frauds has been circulated for implementation not only in the RT 2007 but also in the existing cases. 

The suggestion is practicable only if the department is having full staff strength and it is not feasible to implement when the shortage exceeds 30% in the Postal Assistant cadre.

This will create hardship to the officials.  That too reverting the existing SPMs from their SPM posts as Postal Assistant before completing their tenure is unjust and bad in law and against to the natural justice.  This will spoil their reputations earned from the public by shifting them from SPMs post before completing their tenure. 

The other suggestion given by the same section earlier that not to keep vacant in B & A class offices and fill up the Postal Assistant posts has not been implemented.  As such this will create many hardships to all the officials who are unwilling to take position as Postmasters. 

This is most pertinent to mention that after lapse of certain periods, the officials inflicted with punishments become eligible to write the promotional exams like IPO, JAO, Group B etc. As such, mere imposition of even a minor penalty will be the disqualification to be a SPM throughout his career is nothing but a farce and not maintainable.  

If the suggestions implemented retrospectively, at one stage none will be available for the post of post of SPM due to prevailing shortage, a well senior official has to work as Postal Assistant under the supervision of his most senior which will also be a punishment not improvised in the CCS CCA Rules. 

It was agreed to review the matter.

Item No.59.           Allowing to appear in the Departmental Exam like IPOs – case of physically handicapped officials

The Directorate has clarified vide its letter No. 7-8/04-SPB dated 28-07-2005 that physically handicapped officials should not be allowed to appear in the IPO Examination as they are unable to perform the physically demanding nature of work. 

This is unfortunate and total injustice to the physically handicapped officials who fulfil all the required qualifications, skills etc. and could perform the duties efficiently and effectively.  There are many jobs in IPO cadre which did not require any outdoor duties. 

Even in the case of physically handicapped officials, they could also do the outdoor duties with the vehicle, advance equipments or with the assistance.  

Their disability should not be construed or taken as a ruse to deny their justified right to appear in the examination which is against to the canon of natural justice. It is, therefore, requested to reconsider the decision and allow all physically handicapped officials to appear in the exam under relaxed terms or at least fix some reservation of the posts of IPOs which do not require any outdoor duties like circle, regional offices. 

The matter will be examined.


Item No.60.           Fixed Conveyance Allowance to Marketing Executives

The nature of duties of Marketing Executives has no fixed working hours and they have to travel miles together to complete their assignments. In metro cities, the amount spent by them to cover vast areas by vehicles exceeds their capacity. 

Taking into account of these, and indispensability of their services, a fixed sum of Rs. 1000/- p.m. may be paid as Conveyance Allowance. 

The matter will be examined.
Item No.61.           Revision of FSC
The Fixed Stationery Charges fixed to office / officials does not commensurate with the expenses being incurred for the purpose due to spiral increase of commodities & inflation. The GDS are now getting ten times higher than the amount being paid to the Postal Assistants now. The present amount does not meet the 1/10th requirements and the SPM In-charges are incurring expenses at their own cost. It is requested to consider the same and revise the FSC with retrospective effect. 

The matter is being examined.

Item No. 62.          Enhancement of Split Duty Allowance

Even though the MOF vide its OM No. 09 (11) – E II B dt. 29.08.2008 has enhanced the rate of split duty Allowance to Rs. 200/- P. M, the same has not been communicated resulting non drawal of allowance in the enhance rate. It is requested to cause orders at once.  

The matter is under examination in consultation with Integrated Finance Wing/Ministry of Finance, Department of Expenditure.


Item No.63.           Transfer of all HSG I Posts to General line

After upgrading the status of the ASPOs into gazetted one, continuing their posting against non-gazetted HSG I posts is irregular. It is requested that all HSG I posts earmarked now for IPO line may be converted to General line Posts immediately. In addition intervention is required to effect payment of Split Duty Allowance in places like Punjab where arbitrarily the Circle Administration stopped payment of this allowance.  

The proposal is already under consideration.

Item No.64.           Denial of ROHSC claim for emergent treatment due to non circulation of Health Ministry OMS

The following two OMD issued by Dept of Health pertaining to relaxation of Power for granting medical on emergency have not been circulated so far.
             i.        OM No. S 14025/7/2000 – MS dt. 28.03.2000
           ii.        OM No. S 14025/46/92 – MS dt. 04.02.1993

Resultantly in many divisions, the ROHSC claims on emergent treatment have not been entertained.  

It is requested to communicate the same. Similarly, the OM related to extension of CS (MA) rules to pensioner residing in areas not covered by CGHS vide No. S-14025/4/96-MS dt. 05.06.98 has also not been circulated yet resulting denial fo Medial treatment to pensioners. 

The Staff Side was apprised of the fact that the orders issued by the Ministry of Health and Family Welfare are available on its web site.  However, on the request of Staff Side, it was decided to circulate instructions dated 28.03.2000 and 04.02.1993.

Item No.65.           Payment of honorarium to supervisors & Staff of Divisional offices for processing of PLI and RPLI proposals.

The CGM PLI Directorate in the meeting held on 01.10.2007 has agreed to revise the existing rate of honorarium and convert the same as incentive since the cap of Rs.4000/- per annum as total ceiling per officials has not been removed so far. However no orders have been issued so far. It is requested to revise the rate and brought it under incentive without any ceiling. 

The matter will be examined.

Item No. 66.          Providing administrative power to grant leave to staff by HSG-I Postmasters.

At present, the administrative powers to grant earned leave in the absence of casual leave are vested with the HSG I Postmasters IPO line. But the said provision is not available to General line Postmaster. This is a clear discrimination. The administrative powers provided to IPO line HSG-I Postmasters may be extended to general line HSG-I Postmasters also. 

The proposal of the Staff Side was agreed to.

Item No. 67.          Grant of OTA/Excess Duty Allowance to the SPMs working in single/Double handed Post offices.

(i)  In the absence of PA, the SPMs working in ‘B’ class offices may be granted minimum of 3 hours OTA to look after the duty of PA. 
(ii)  Similarly, in ‘C’ class offices,  where the work load exceeds 8 hours and more, compensation in the shape of Excess Duty Allowance may please be considered. 

This issue comes under the ambit of Government of India instructions and, therefore, it will not be possible for the Department of Posts to take a view in the matter in isolation.

Item No.68.           Counting the training period for benefits of promotion under TBOP / BCR scheme

Despite the clear instructions contained in Directorate letter No. 44-47/98-SPB.II dated 31-07-2000 & 27-07-2001, that the period of induction training may also be counted as qualifying service for the benefit of TBOP / BCR promotions, this has not been implemented in many circles. 

To cite an instance, the circle IFA, Tamil Nadu Circle has denied such kind of benefits to those recruited and deputed for training before 01-01-86.  Based on the opinion, the Chief Postmaster General, Tamil Nadu Circle has issued instructions vide his letter No. STA/80-1/00/Rlgs dated 21-02-2003 in which it was stated that the period of Induction training can be taken for the benefit of promotion under TBOP / BCR only if the person selected was under training on 01-01-86 or deputed for training on or after 01-01-86, apart the fulfilment of other conditions such as obligatory nature of such training, immediate promotion on completion of such training. 

Resultantly, the officials granted with BCR promotions based on the Directorate orders dated 31-07-2000 taking into account of their training period for promotion have faced recovery and re-fixation.  The opinion of the circle IFA to cut short the benefits from 01-01-86 is wrong and arbitrary one. It is, therefore, requested to cause necessary instructions to all the circle heads to count the training period without any restriction and stop recovery immediately. Similarly, the induction training period of the promotes to LGOs may also be taken as service rendered in Postal Assistant cadre if opted for fixation and other benefits. 

On the persistent demand of the Staff Side, the Official Side agreed to make an attempt with the Department of Personnel and Training.

Item No.69.           Granting Service benefits to erstwhile RTP candidates deputed to APS taking into account of their service rendered on RTP

Consequent upon the dismissal of civil appeal No. 5739 of 2005, the benefit was extended to the officials who approached court. Meanwhile, all circle heads were called for to collect the particulars of the similarly situated persons to extend the benefits. It is requested to cause appropriate orders to extend the benefits to the similarly situated persons. 

The matter will be discussed in detail in a meeting separately.

Item No.70.           Creating HSG-I Posts in MMS.

1622 HSG-I Posts were sanctioned during March 2001 by upgrading the HSG-II and LSG posts to HSG-I for operative offices. No HSG-I post was allotted to MMS divisions. Necessary steps may be taken to sanction at least one HSG-I post in each MMS Division.  

The matter will be examined.

3.         Item Nos. 71 and onwards could not be discussed for want of time.  On the demand of the Staff Side, the Chairperson agreed to discuss these items in a subsequent meeting.  The date and time for the meeting will be decided with the approval of Chairperson, Departmental Council (JCM) and Staff Side will be apprised of it.

4.         The meeting ended with Vote of Thanks to the Chair.