Saturday, March 28, 2009

Placement of non matriculate Group 'D' employees in the Pay Band PB-1 with effect from 1.1.2006


Government of India

Ministry of Communication & IT

Department of Posts

(PC Cell)



Dated 27.03.2009



Consequent upon the  acceptance of the recommendations of Sixth Central Pay Commission by the Government, non-matriculate Government servants who were in the pre-revised Group 'D' scales are to be granted the revised pay structure in the following manner:

i)                   Placement of all such employees initially in the corresponding -1S pay scale of Rs.4440-7440 with appropriate grade pay Rs.1300, Rs.1400, Rs.1600, and Rs.1650 w.e.f. 1.1.2006.

(ii)                 Fixation of pay of those employees, who already possess the revised minimum qualification of Matriculation or its equivalent, in PB-1 with grade pay of Rs.1800 with effect from 1.1.2006.

(iii)                Those employees who do not possess the prescribed minimum qualification would need to be retrained before being placed in the PB-1 pay band with grade pay of Rs.1800.


2. The Sixth CPC, while recommending higher pay scale to non-matriculate Group 'D' in PB-1, has suggested that job description of Group 'D' posts shall also be revised and redefined with emphasis on multi-skilling so that a single employee is able to perform various jobs. As per Rule 151 of Postal Manual Volume VI Part –III the Group 'D' posts in the Department of Posts are of the nature of general assistance in the office who must be ready to give their help wherever required. The duties of Group 'D' have also  been defined in Rules 144 to 152 of Postal Manual Vol VI Part III, which include wide range of functions. Keeping in view the changed environment and need of the time, following additional duties shall be entrusted to the staff in the Post Offices, RMS Offices and Administrative Offices who were in the pre-revised Group 'D' scales in addition to their existing duties:-

A). Post Offices:


i.   Sorting Mail

ii.  Preparation of Mail/Register/Parcel Lists (Other than Insured lists), Regd/Parcel delivery slips, VP Receipts, Delivery lists for Registered articles, Money Order issue/paid lists, ACquittance Rolls etc

iii.  Sale of Postage Stamps and Stationery

iv.   Booking of Registered/Parcel articles

v.    Basic data entry on Computers

vi.   Record keeping

vii.  Booking of Speed Post articles

viii. Receipt and dispatch of mails

ix.   Duties of Caretaker

x.    Any other duty assigned by the office.

B). RMS Offices:


i.            Sorting Mail

ii.                   Preparation of Mail/Registered/Parcel Lists

iii.                  Sale of Postage Stamps and Stationery

iv.                 Booking of Registered/Parcel articles

v.                   Basic data entry on Computers

vi.                 Record keeping

vii.                Booking of Speed Post articles

viii.              Receipt and dispatch of mails

ix.                 Handling customer enquires

x.                   Duties of Caretaker

xi.                 Any other duty assigned by the office.

(C). Administrative/Other Offices including DA(P)s:


i.         Maintenance of Diary/Dispatch/Movement Registers or making entries in the computer

ii.        Linking of receipts in the files already opened

iii.       Submission of periodical statements of routine nature like Absentee Statement etc

iv.        Indenting and maintenance of Stationery in the Section/office

v.         Record keeping

vi.        Photocopying and preparation of sets

vii.       Duties of Caretaker

viii.      Basic date entry on Computers

ix.        Any other duty assigned by the office

These employees will henceforth be known by the generic term of "Multi Skilled Employees". However, the specific designations like Mail Peon, Mail Man etc will continue and they will continue to perform the existing duties along with the assigned additional duties.

3. The issue was referred to Ministry of Finance for fixation of the pay scales of these employees of Department of Posts before completion of the training and that Ministry has concurred in the proposal subject to the conditions that necessary computer training may be provided to enhance their skill. Action may be initiated by the Heads of Circles to complete the required training on computer operations in consultation with the Training Division of the Directorate. Training Division of the Directorate will take necessary action to get the module developed to train all such non-matriculate employees in basic data entry and circulate to all Circles. The Divisional Superintendents/Controlling Authorities should ensure that the training is imparted and required certificate is issued about completion of the prescribed training and necessary entry recorded in the Service Book of each official.


4. (i) All the Multi Skilled Employees who were in the pre-revised Group 'D' pay scales will be placed in the revised pay bands as indicated below with effect from 1.1.2006


Pre-revised Pay Scale


Pay Band

Grade Pay

Postal & RMS Offices (Test Category)





Administrative Officers (Test Category)










Semi Skilled





All Non Test Category staff





ii) Inter-se seniority of all the employees in erstwhile Group 'D' will be fully maintained with Group 'D' employee in a higher Fifth CPC pay scale being placed higher vis-à-vis an employee in a lower pay scale. Within the same pre-revised pay scale, the seniority will be fixed on the basis of date on which the person came to be placed in that pay scale.


5. Heads of Circles will please issue necessary instructions to all the concerned to take prompt action to complete the entire process including training by 30.04.2009 and report compliance to the undersigned latest by 15.05.2009.


6. This issues with the concurrence of Ministry of Finance, Department of Expenditure, I.C. vide their U.O.No. 7.6/7/2009-IC dated 12.3.2009.




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Remuneration to be paid to the Gramin Dak Sevaks engaged as substitutes in short-term vacancies of Postmen/Mail Guards and Group 'D'

No.1-20/2008-PCC Dated: 27.03.2009
Consequent upon the implementation of the Sixth Central Pay Commission's recommendations, the matter regarding the rates of remuneration payable to Gramin Dak Sevaks engaged as substitutes in short term departmental vacancies of Postmen, Mail Guards & Group 'D' (Future Multi Skilled Employee) has been reviewed.
2. It has now been decided that the remuneration of the Gramin Dak Sevaks engaged as substitutes in short term departmental vacancies of Postmen, Mail Guards & Group 'D' (Future Multi Skilled Employee) may be calculated on the basis of the minimum of the pay in the respective revised pay band of the post plus grade pay concerned i.e. Posmen, Mail Guards Rs.5200 + Rs.2000 and Group 'D' Rs.5200 + Rs.1800 as the case may be as defined in the CCS (Revised Pay) Rules, 2008 plus admissible Dearness Allowance thereon only excluding House Rent Allowance and Transport Allowance with effect from 1.1.2006.
3. In future, GDS who are willing to work as substitutes with the minimum pay of the revised pay band of the respective post plus admissible DA excluding House Rent Allowance and Transport Allowance,, should be engaged as substitutes only after obtaining an undertaking in this regard.

4. The issue relating to grant of revised wages to casual labourers of Full time / part time contingent workers is under examination and orders will be issued separately.

5. This issues with the concurrence of Ministry of Finance, Department of Expenditure, I.C. vide their U.O. No.7.6/7/2009-IC dated 12.3.2009.

Payment of Dearness Allowance to Gramin Dak Sevaks (GDS) at revised rates with effect from 01-01-2009.

No. 14-S-2009-PAP Dated 27th March 2009
Consequent upon grant of another installment of dearness allowance w.e.f. 01-01-2009 to Central Government Employees, continuing to draw their pay in their pre-revised scales or to those whose pay and allowances have not been revised vide Government of India, Ministry of Finance, Department of Expenditure New Delhi O.M. No. 1(3)/2008-E.1I (B) dt. 19-03-2009, the Gramin Dak Sevaks whose TRCA has not been revised have also become entitled to the payment of Dearness allowance at the revised rate with effect from 01-01-2009. It has therefore been decided that, the dearness allowance payable to the Gramin Dak Sevaks shall be enhanced from the existing rate of 104 % to 114% ( One Hundred and fourteen percent) on Time related Continuity allowance with effect from 01-01-2009.
2.The Additional installment of dearness allowance payable under this order shall be paid in cash to all Gramin Dak Sevaks. The payment of arrears of dearness allowance for the months of January and February, 2009 shall not be made before the date of disbursement of TRCA of March 2009.

3. The expenditure is debatable to the Head of account" salaries" under the relevant head and should ,be met from the sanctioned grant.

4.This issues with the concurrence of Integrated Finance wing vide theirDiary no. 52/FA/09 /03 dt. 27.3.2009.

5. Hindi version of this letter will follow.