Saturday, March 28, 2009

Placement of non matriculate Group 'D' employees in the Pay Band PB-1 with effect from 1.1.2006


Government of India

Ministry of Communication & IT

Department of Posts

(PC Cell)



Dated 27.03.2009



Consequent upon the  acceptance of the recommendations of Sixth Central Pay Commission by the Government, non-matriculate Government servants who were in the pre-revised Group 'D' scales are to be granted the revised pay structure in the following manner:

i)                   Placement of all such employees initially in the corresponding -1S pay scale of Rs.4440-7440 with appropriate grade pay Rs.1300, Rs.1400, Rs.1600, and Rs.1650 w.e.f. 1.1.2006.

(ii)                 Fixation of pay of those employees, who already possess the revised minimum qualification of Matriculation or its equivalent, in PB-1 with grade pay of Rs.1800 with effect from 1.1.2006.

(iii)                Those employees who do not possess the prescribed minimum qualification would need to be retrained before being placed in the PB-1 pay band with grade pay of Rs.1800.


2. The Sixth CPC, while recommending higher pay scale to non-matriculate Group 'D' in PB-1, has suggested that job description of Group 'D' posts shall also be revised and redefined with emphasis on multi-skilling so that a single employee is able to perform various jobs. As per Rule 151 of Postal Manual Volume VI Part –III the Group 'D' posts in the Department of Posts are of the nature of general assistance in the office who must be ready to give their help wherever required. The duties of Group 'D' have also  been defined in Rules 144 to 152 of Postal Manual Vol VI Part III, which include wide range of functions. Keeping in view the changed environment and need of the time, following additional duties shall be entrusted to the staff in the Post Offices, RMS Offices and Administrative Offices who were in the pre-revised Group 'D' scales in addition to their existing duties:-

A). Post Offices:


i.   Sorting Mail

ii.  Preparation of Mail/Register/Parcel Lists (Other than Insured lists), Regd/Parcel delivery slips, VP Receipts, Delivery lists for Registered articles, Money Order issue/paid lists, ACquittance Rolls etc

iii.  Sale of Postage Stamps and Stationery

iv.   Booking of Registered/Parcel articles

v.    Basic data entry on Computers

vi.   Record keeping

vii.  Booking of Speed Post articles

viii. Receipt and dispatch of mails

ix.   Duties of Caretaker

x.    Any other duty assigned by the office.

B). RMS Offices:


i.            Sorting Mail

ii.                   Preparation of Mail/Registered/Parcel Lists

iii.                  Sale of Postage Stamps and Stationery

iv.                 Booking of Registered/Parcel articles

v.                   Basic data entry on Computers

vi.                 Record keeping

vii.                Booking of Speed Post articles

viii.              Receipt and dispatch of mails

ix.                 Handling customer enquires

x.                   Duties of Caretaker

xi.                 Any other duty assigned by the office.

(C). Administrative/Other Offices including DA(P)s:


i.         Maintenance of Diary/Dispatch/Movement Registers or making entries in the computer

ii.        Linking of receipts in the files already opened

iii.       Submission of periodical statements of routine nature like Absentee Statement etc

iv.        Indenting and maintenance of Stationery in the Section/office

v.         Record keeping

vi.        Photocopying and preparation of sets

vii.       Duties of Caretaker

viii.      Basic date entry on Computers

ix.        Any other duty assigned by the office

These employees will henceforth be known by the generic term of "Multi Skilled Employees". However, the specific designations like Mail Peon, Mail Man etc will continue and they will continue to perform the existing duties along with the assigned additional duties.

3. The issue was referred to Ministry of Finance for fixation of the pay scales of these employees of Department of Posts before completion of the training and that Ministry has concurred in the proposal subject to the conditions that necessary computer training may be provided to enhance their skill. Action may be initiated by the Heads of Circles to complete the required training on computer operations in consultation with the Training Division of the Directorate. Training Division of the Directorate will take necessary action to get the module developed to train all such non-matriculate employees in basic data entry and circulate to all Circles. The Divisional Superintendents/Controlling Authorities should ensure that the training is imparted and required certificate is issued about completion of the prescribed training and necessary entry recorded in the Service Book of each official.


4. (i) All the Multi Skilled Employees who were in the pre-revised Group 'D' pay scales will be placed in the revised pay bands as indicated below with effect from 1.1.2006


Pre-revised Pay Scale


Pay Band

Grade Pay

Postal & RMS Offices (Test Category)





Administrative Officers (Test Category)










Semi Skilled





All Non Test Category staff





ii) Inter-se seniority of all the employees in erstwhile Group 'D' will be fully maintained with Group 'D' employee in a higher Fifth CPC pay scale being placed higher vis-à-vis an employee in a lower pay scale. Within the same pre-revised pay scale, the seniority will be fixed on the basis of date on which the person came to be placed in that pay scale.


5. Heads of Circles will please issue necessary instructions to all the concerned to take prompt action to complete the entire process including training by 30.04.2009 and report compliance to the undersigned latest by 15.05.2009.


6. This issues with the concurrence of Ministry of Finance, Department of Expenditure, I.C. vide their U.O.No. 7.6/7/2009-IC dated 12.3.2009.




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Remuneration to be paid to the Gramin Dak Sevaks engaged as substitutes in short-term vacancies of Postmen/Mail Guards and Group 'D'

No.1-20/2008-PCC Dated: 27.03.2009
Consequent upon the implementation of the Sixth Central Pay Commission's recommendations, the matter regarding the rates of remuneration payable to Gramin Dak Sevaks engaged as substitutes in short term departmental vacancies of Postmen, Mail Guards & Group 'D' (Future Multi Skilled Employee) has been reviewed.
2. It has now been decided that the remuneration of the Gramin Dak Sevaks engaged as substitutes in short term departmental vacancies of Postmen, Mail Guards & Group 'D' (Future Multi Skilled Employee) may be calculated on the basis of the minimum of the pay in the respective revised pay band of the post plus grade pay concerned i.e. Posmen, Mail Guards Rs.5200 + Rs.2000 and Group 'D' Rs.5200 + Rs.1800 as the case may be as defined in the CCS (Revised Pay) Rules, 2008 plus admissible Dearness Allowance thereon only excluding House Rent Allowance and Transport Allowance with effect from 1.1.2006.
3. In future, GDS who are willing to work as substitutes with the minimum pay of the revised pay band of the respective post plus admissible DA excluding House Rent Allowance and Transport Allowance,, should be engaged as substitutes only after obtaining an undertaking in this regard.

4. The issue relating to grant of revised wages to casual labourers of Full time / part time contingent workers is under examination and orders will be issued separately.

5. This issues with the concurrence of Ministry of Finance, Department of Expenditure, I.C. vide their U.O. No.7.6/7/2009-IC dated 12.3.2009.

Payment of Dearness Allowance to Gramin Dak Sevaks (GDS) at revised rates with effect from 01-01-2009.

No. 14-S-2009-PAP Dated 27th March 2009
Consequent upon grant of another installment of dearness allowance w.e.f. 01-01-2009 to Central Government Employees, continuing to draw their pay in their pre-revised scales or to those whose pay and allowances have not been revised vide Government of India, Ministry of Finance, Department of Expenditure New Delhi O.M. No. 1(3)/2008-E.1I (B) dt. 19-03-2009, the Gramin Dak Sevaks whose TRCA has not been revised have also become entitled to the payment of Dearness allowance at the revised rate with effect from 01-01-2009. It has therefore been decided that, the dearness allowance payable to the Gramin Dak Sevaks shall be enhanced from the existing rate of 104 % to 114% ( One Hundred and fourteen percent) on Time related Continuity allowance with effect from 01-01-2009.
2.The Additional installment of dearness allowance payable under this order shall be paid in cash to all Gramin Dak Sevaks. The payment of arrears of dearness allowance for the months of January and February, 2009 shall not be made before the date of disbursement of TRCA of March 2009.

3. The expenditure is debatable to the Head of account" salaries" under the relevant head and should ,be met from the sanctioned grant.

4.This issues with the concurrence of Integrated Finance wing vide theirDiary no. 52/FA/09 /03 dt. 27.3.2009.

5. Hindi version of this letter will follow.

Friday, March 20, 2009

Implementation of GDS Committee Recommendations

The CHQ is flooded with huge number of phone calls from GDS employees about the proposal of payment of adhoc quantum of arrears before 31st March 2009. Our enquiries go to show that in the Conciliation meeting held on 17th March 2009 between the Labor Commissioner and the AIPEDU, it was said that the department may consider payment of arrears up to 40% before 31st March, 2009.
As for as our knowledge goes the department had not forwarded any proposal mentioned above to the Ministry of Finance till today. Further permission from the Election Commission is mandatory before effecting payment. In view of this, we feel that there is no possibility for payment of any arrears before 31st March 2009.
We were told that the file is now with our Hon'ble Minister.

Thursday, March 19, 2009

Revision of Dearness Allowance from 1.1.2009

The Department of Posts had endorsed the Finance Ministry's order on revision of Dearness Allowance from 1.1.2009 and communicated to all Heads of Circles vide No. 8-1/2009-PAP dated 17.3.2009.
Revision of DA for GDS employees will be issued separately by the Dept. of Posts, shortly.

Wednesday, March 18, 2009

20th Joint Circle Conference of Karnataka Circle

Sri. D. Kishan Rao, G.S., NUPE-C is addressing the delegates session of NUPE-C in the 20th Circle Confernece held at Chitradurga from 10th to 12th January 2009. Sitting with him are Sarvashri.(L to R) P.S.Babu, R.Mohan, Circle President, B.Shivakumar, C.S., NUPE-C, Ramadoss, ACS. NUPE-C and P. Suresh, ACS, NUPE-C

The Open session of the 20th Joint Circle Conference held at Chitradurga from 10th to 12th January 2009. Sri.D.Theagarajan, SG, FNPO is sitting (Left) with Swamiji and Sri.D. Kishan Rao, G.S., NUPE-C is sitting right to Swamiji.

Tuesday, March 17, 2009

Rotational Transfers - Clarification

We thank our readers for some very interesting letters in response to our clarifications on the above subject. Do continue to write to us.

One reader wanted department order regarding posting of LSG officials in metropolitan cities. The order of the department is reproduced below for information.

D.G (P) Letter No. 6 - 19/ 82. SPB. II dated 16-10-1989

I am directed to refer to this office letter No. 6 -19/92-SPB.II dated 13-1-1985 on the above subject. In para 4 of the said letter it has been stated that for the purpose of promotion to LSG, Postal Assistants / Sorting Assistants in all Units located at the four metropolitan cities Bombay, Calcutta, Delhi and Madras and those where more than one division exist will constitute one single cadre. The matter has been re-examined in this office and it has now been decided that the LSG will be a divisional cadre even in cities having more than one division except in four metropolitan cities of Bombay, Calcutta, Delhi and Madras. In other words LSG cadre has not been divisionalised in four metropolitan cities.

GDS Committee recommendations

It is learnt that at long last the J S (IF) cleared the file and now the Secretary (Posts) will forward the same to our Minister for onward transmission to Min. of Finance, DoP&T and the Cabinet.

Sunday, March 15, 2009


1ST Floor, North Avenue Post Office Building, New Delhi – 110001



T-24, Atrul Grove Road, New Delhi - 110001





Postal JCA/2009                                                                       Dated 14th March 2009





Ms. Radhika Doraiswamy


Department of Posts

Dak Bhawan

New Delhi – 110001



Sub: Implementation of GDS Committee recommendations – reg.




The Staff Side conveys the anguish and disillusionment of three lakhs of Gramin Dak Sewaks over the non-implementation of GDS Committee recommendations. The Staff Side was assured many times that the GDS Committee recommendations would be implemented before the announcement of General Elections, which is yet to happen.


Both the Federations have learnt that the proposals of the Department are being studied by the JS&FA for the past three weeks. The election schedule has been announced. The entirety of the Gramin Dak Sewaks is justifiably restive. In short the 50% of work force of the Postal Department is unhappy and on the verge of total frustration. No doubt the efficiency of the rural postal services would be dented in the backdrop of total disillusionment amongst the rural postal employees.


Our Federations would like to seek your personal intervention in ensuring the quick processing of the issue at all levels for implementation at the earliest. We hope you would appreciate our concerns and would cause all necessary action for quick implementation.


Thanking you,


Yours faithfully,





[D.Theagarajan]                                            [K.Ragavendran]

Secretary General                                         Secretary General

FNPO                                                              NFPE


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Friday, March 13, 2009

Payment of D.A from 1.1.2009

No. 1 (1) / 2009- E.II- B
Govt. of India
Ministry of Finance
Department of Expenditure
New Delhi the 13th March,, 2009
Subject:- Payment of Dearness Allowance to Central Government Employees - Revised Rates effective from 1.1.2009.
The undersigned is directed to refer to this Ministry's Office Memorandum No. 1 (3)/2008-E-II (B) dated 29th August, 2008 on the subject mentioned above and to state that the President is pleased to state that the Dearness Allowance payable to Central Government Employees shall be enhanced from the existing rate of 16% to 22% with effect from 1st January 2009.
2.The provisions contained in paras 3,4 and 5 of this Ministry's O.M.No.1 (3)/2008-E-II (B) dated 29th August 2008 shall continue to be applicable while regulating Dearness Allowance under these orders.
3. The additonal installment of Dearness Allowance payable unde these orders shall be paid in cash to all Central Government Employees.
4. The payment of arrears of Dearness Allowance for the months of January and February 2009, shall not be made before the date of disbursement of salary of March, 2009.
5. These orders shall also apply to the civilian employees paid from the Defence Services Estimates and the expenditure will be chargeable to the relevant head of the Defence Services Estimates. In regard to Armed Forces Personnel and Railway employees, separate orders will be issued by the Ministry of Defense andMinistry of Railways, respectively.
6. In so far as the persons concerned serving in the Indian Audit and Accounts Department are concerned, these orders issue arter consultation with Comptroller and Auditor General of India.
(R.Prem Anand)
Under Secretary to the Govt. of India

Thursday, March 12, 2009

18th All India Conference at Ambaji

In the open session held on 28.12.2008, the Chief Guest is addressing the gathering. Sitting in the stage are Sarvashri. (L to R) C.P.Nayi, P.S.Babu, D.Thegarajan, S.G, FNPO, Rajat S.Das, President, CHQ. P.U.Muraleedharan, G.S, NUGDS. Back row: Sri.P.Suresh, AGS, NUPE-C, Sri.S.Kulkarni, G.S., SBCO, Shri. Bhagawan, F.S., NUPE-C and K.J. Dolima, Kerala Circle.
In the second photo sitting from L to R are Sarvashri.P.S. Babu, D.Kishan Rao, G.S., Rajat S.Das,. President, NUPE C, CHQ, Chief Guest Ms.Vijayalaxmi Seth, CPMG, Gujarat, P.U. Muraleedjaran, GS, NUGDS, Mohinder Singh, C.S, Haryana and Niranjan Singh Saini, Org.Secretary, NUPE-C, CHQ.

Wednesday, March 11, 2009

Rotational Transfers - clarification

One member seeks clarfication that transfer of longest stayed official is applicable to Metropolitan cities also?

According to the Directorate orders P.A's in four metropolitan cities viz., Delhi, Mumbai, Kolkata and Chennai are not liable for transfer outside their city units. For LSG postings, city Units is to be taken as a single unit. But they can be transferred outside the City Units when they are promoted to HSG II and HSG I cadres.

Monday, March 9, 2009

Rotational Transfers - clarification

One reader asks whether Station Tenure is applicable at the time of ordering rotational transfer orders. There is no Station Tenure for Group C officials. However, the Directorate had issued guidelines that when requests for popular stations are pending, the longest stayed official be transferred.

S G FNPO and the G.S, NUPE-C

The Secretary General, FNPO Sri.D.Theagarajan is lighting the lamp at the inaugural function of the 18th A I C at Ambaji (Gujarat) on the 28th December, 2008. Sri.D.Kishan Rao, General Secretary, NUPE-C is with the S.G, FNPO in the picture.

Sunday, March 8, 2009

Regarding Rotational Transfer of Staff working in P.Os

Many branches are approaching the CHQ for clarification whether post tenure or office tenure should be taken for transfer of an official under rotational transfer orders. Recently, it is learnt, that in one Division in Tamil Nadu Circle, had given a reply in the Monthly Meeting that post tenure is the criteria for transferring of an official under rotational transfers. This is applicable only in Class I Head Post Offices and not in other Post Offices including HPOs under Senior Postmasters. The order issued by the Directorate in this connection is reproduced for guidance and necessary action.
Dept. of Posts Order No. 4-95/Misc/03/2007 dated 16.7.2007
Sub: - Regarding Rotational Transfer of Staff working in Post Offices.

Tenures of Single handed and double handed SPMs and P As working in double handed SOs and above must be observed very strictly. Although instructions exist the overstayal of tenure has to be personally approved by the PMG/CPMG, many cases are noticed where Divisional Heads manage to continue staff beyond tenure on some pretext of the other and the inspecting officers also do not object this. In some cases, PA in double handed SOs is continued there itself as SPM, ignoring his previous stay as PA and treating the SPM.s tenure afresh from that date of posting as SPM. This is incorrect and office tenure as a whole should be observed strictly. Tenure of PAs working in HPOs is Four years with some exception for SB incentive qualified officials. It is observed that officials are retained far in excess of prescribed tenure, which needs to be stopped forthwith.

They will please send the compliance report and these instructions may be deep in mind at the time of Transfer Posting/ Rotational Transfer etc.

Please acknowledge the receipt of this letter.

Filling up of HSG I posts

We had earlier requested the Secretary, Dept. of Posts to approach again the Dept. of Personnel & Training to relax the recruitment rules for filling up the vacant HSG I posts due to non availability of HSG II officials who have completed 3 years service in that cadre. The Department has now approached the DoP&T for relaxation and orders are expected soon.

Filling up of vacant posts

Since, the Department of Personnel had rejected the proposal of the Dept. of Posts to exempt it from the puriview of the Screening Committee, we urged the Secretary, Dept. of Posts to fill up the available existing vacancies on priority basis immediately.

Friday, March 6, 2009

Implementation of GDS Committee Recommendations

Almost all the Branches of the GDS Union have expressed their anguish to this CHQ over the delay in implementing the GDS Committee recommendations and expressed their apprahension that since Lok Sabha election schedules were annouonced, it may take another two to three months for the Department to implement the recommendations of the GDS Committee.
The Secretary General, FNPO met the Secretary, Dept. of Posts on 26th Feb.'09 who assured that the code of conduct of elections will not prevent them to implement the recommendations.
Therefore, we feel, that the Department may implement the recommendations as soon as the same is approved by the Cabinet.

Reverification of Membership

Members may be aware that the Honorable High Court, Chennai delivered judgment on 6.1.2009 and directed the Department of Posts to issue fresh notification towards the recognition of trade unions, as per the the relvant Rules and decide the same with a period of four months. The Court had directred that the work of scrutiny of membership applications to be entrusted to an independent officer in the rank of Divisional Superintendent instead of DDO.
The Department had sent a fresh proposal in accordance with the judgment to the DoP&T and got the approval. There is another stay order of the Chennai High Court with regard to the re-verification process commenced in April 2008. Hence, the file is now sent to Law Ministry for its opinion. As soon as it is returned back, the Department may go in for fresh re-verification.

Thursday, March 5, 2009

Subjects for discussion in Anomaly Committee Meeting sent thro' S.G.FNPO

Sub: - Upward revision of Grade Pay to Postmen Cadre, anomalies arising there of – reg.

Ref: - D.G.Lr. No. 1-9/2008-PCC dated 15.1.2009

It is observed that in the sixth Pay Comission recommendations, the perks of the entire Class IV,III and II work force was adjusted in two PAY BANDS i.e., PB-1 & PB-2 whereas for UPSC(Group A) they were awarded with two PAY BANDS besides four additional scales which itself is fundamental anomaly and reveals the regard shown by the commission towards the larger working force.

Moreover, 6th Pay Commission has laid a statutory condition that any upward revision of the PAY BAND/GRADE PAY in PB-1/PB-2 should not exceed the NEW SCALE GR A Entry cadre i.e., 8000-275-13500 PB-3 15600-39100 and should invariably be below this and any corrections can be made up to this scale only. This itself is a glaring anomaly.

Vide memo cited under reference, the Grade Pays to the Postmen Cadre was revised as shown below with the

TBOP Postman

Cadre Pre Revised Pay Grade Pay Revised Pay

Postman 3200-85-4900/- 2000/- 2000/-

TBOP PM 4000-100-6000/- 2000/- 2400/-

BCR PM 4500-125-7000/- 2400/- 2800/-

Contention of the Ministry was that the above corrections were carried as a correction to Pay Commission recommendations.

In the recruitment of Rules for PA's issued by Dept. Of Personnel clearly envisages that the Pay of the Postman should be equal or less than PA's initial cadre. As per the recommendations of 6th Pay the Grade pay is to taken as criteria for status. But after implementation of the above orders the initial Grade pay of Postal Assistant i.e 2400 which falls much below to that of BCR PM whose grade pay is Rs.2800/- .

BCR PM' pay, Rs.4000/- (Pre revised) was equal to PA's Pay of Rs.4000/-, which was being maintained right from its inception of the original order.

Since, Grade Pay indicates status of the cadre this anomaly has crept as shown below.


BCR PM 2800/- PAs 2400/-

The contention of department that Postman Cadre is attending to the duties of PAs is not at all admissible. As Postman duties are relegated to Mails/Regn Branches whereas PAs attend to much more meticulous and complicated duties such as Savings Bank, Business development and other technology related programs(eMOs, IMT, iMO, ePayments, WAN,LAN etc) matters. The duties being done in C/B/A class offices is a clear evidence about the nature of work being handled by the Postal Assistant where 90% of the work attended is as mostly related to Savings Bank, Business Development(UTI, Sale of Tickets, other mutual fund transactios) and technology related matters.

Further, if a Postman after completion of 10 years promoted to PA there again the anomaly creeps as explained below

A Postman puts up 12 years of service with Grade Pay of Rs.2400/- after first ACP subsequently promoted to PA sits in the same Grade Pay of Rs.2400/-.

As per the recommendations of VI Pay commission one has to be placed in next higher Grade Pay at every promotional juncture if so there again an anomaly arises.

A Direct Recruit Postal Assistant puts in 2 years of service in the Grade Pay of Rs.2400/- and now the Postman Promotee joins him with much higher Grade Pay as per the arguments stated in the above two Paras. It is clear that the Postman promoted as Postal Assistant is junior to Direct Recruitment PA, but when in comparision to the pay being drawn the Postman promotee will be having a higher grade pay than that the directly recruited Postal Assistnat. Hence the orders issued vide letter cited under reference will become a bone of contention and will become a cause for unrest and other sorts of chain reactions – at every promotional juncture. Hence this subject needs immediate correction and the justified Grade Pay should be awarded to PAs.

These two cadres are independent cadres. For a Postmen becoming a Postal Assistant is a promotional avenue since long. Therefore the Grade Pays in PAs Cadre should be as follows

Designation Grade Pay

Postal Assistant 2800/- Rs.5200-20200

TBOP PA 4200/- Rs.9300-34800

BCR PA 4600/- Rs.9300-34800

And hence ACPs also should be settled accordingly.


Lots of problems arose while norm based promotions were implemented since the entire pay structure overlapped with Time Bound promotions no benefit could be extended to the officials who were promoted. Hence having said that, I would like to suggest the following for perusal.

Prerevised Scale


Revised Scale

Sl.NO. in old scale

Prom Cadre

Prerevised scale


Grade Pay



S-7 4000-100-6000

PB-1 5200-20200




S-8 4500-125-7000


PB-2 9300-34800




S-9 5000-150-8000


PB-2 9300-34800




S-11 6500-200-9600


PB-2 9300-34800


The suggestion was extended, since no official who was promoted to Norm Based Posts are benefited further it was clearly enunciated in the PAY COMMISSION RECOMMENDATIONS that whenever there is a promotion one additional increment including Grade Pay besides next higher Grade Pay should be awarded. More over Norm Based Posts are all supervisor Posts carrying much higher responsibilities besides displacement from the Station. Therefore will feel that the above suggestions put forth are JUST and not AVARACIOUS. Besides, special allowances as suggested in Restructuring of Cadres may also be included for Norm Based Promotions.

Regarding TREASURERS/PRI(P)s/ACCOUNTANTS/APM A/CS, it is proposed to grant SPECIAL ALLOWANCES/SPECIAL PAY to the ACCOUNTANTS including TBOP ACCOUNTANTS/BCR ACCOUNTANTS at par with TREASURES, parallels may be draw with the Restructuring of Cadres comparing it with the above and the SCALES/SPECIAL ALLOWANCES may be formulated.

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